Vice Chair - Education Administration (AZ)

Mayo Clinic•Phoenix, AZ

13d

About The Position

The Vice Chair of Education Administration is responsible and accountable for serving as an administrative partner to the dean of Education for the respective site. This role involves overseeing and executing the College of Medicine and Science Operating Plan, along with assigned work unit plans, in conjunction with the shield Chair. Participation in Enterprise-wide education administrative activities is crucial, including the sharing of best practices, initiation of quality management systems, and staffing to workload metrics. The Vice Chair is expected to provide strong leadership, guidance, and direction to achieve operational and service excellence and effective, compliant management of all Education administration activities at Mayo Clinic. This position participates in system-wide strategic planning for Education and performs system-wide administrative functions to support the institutional mission and Education vision. The Vice Chair is expected to collaborate with physicians, scientists, and administration leaders throughout the Mayo Clinic enterprise to help transform Mayo Clinic's mission and Mayo Clinic's Education vision into daily operations. Responsibilities include administrative oversight of assigned support units within the College of Medicine, accountability for strategic planning, financial management, and performance management of the assigned units and site. In collaboration with other senior administrative roles, this position is responsible for the administrative oversight of the Education Strategic Project Portfolio and/or Education Administration Integration initiatives. Support is provided through the role as Administrator/Committee Secretary for assigned areas of responsibility. The Vice Chair is responsible for the administrative oversight of College of Medicine regulation and accreditation requirements as related to Higher Learning Commission accreditation. This role assumes administrative responsibility for special projects as assigned by the shield Administrative Chair, utilizing expertise in organizational relationships, fiscal management, institutional resource allocation, and strategic planning. This includes analysis of complex or organizational relationships, development of recommendations for change, and communication to appropriate groups. Collaboration with the enterprise education leadership team on the overall strategic planning and management of the financial and capital resources of the College of Medicine and for the assigned units is expected. An institutional perspective is provided to departmental and program decisions to integrate with Clinical Practice, Research, and Human Resources. Establishing relationships with external agencies and organizations to enhance knowledge of the education environment and visibility of Mayo's Education programs, and to establish and nurture collaborations and partnerships that support Mayo goals is also a key function. Active involvement with external academic medicine professional organizations is required.

Requirements

Master's degree in business or related field required.
At least 10 years of relevant experience required.
A minimum of five years leadership experience required, preferably at Mayo Clinic.
Demonstrated competencies in leadership, strategic planning, finances, management, team development, and relationship building.
Excellent communication skills, including ability to prepare and deliver effective written reports and presentation materials on complex topics.
Creativity, commitment, and resilience required.
Demonstrated success in partnering with physician, scientist, and allied health staff.
Must be self-motivated, accept ambiguity, and meet deadlines.
Demonstrated outstanding performance in physician/scientist interactions, cross-shield and cross-site interactions, broad-based leadership and management roles, and involvement with external academic healthcare organizations or professional societies.
Must effectively use institutionally selected basic software applications and actively embrace learning new applications that support departmental activities.
Must be able to fully exercise Mayo core principles and job specific competencies.

Responsibilities

Serve as an administrative partner to the dean of Education for the respective site.
Oversee and execute the College of Medicine and Science Operating Plan and assigned work unit plans in conjunction with the shield Chair.
Participate in Enterprise-wide education administrative activities, including sharing best practices, initiating quality management systems, and staffing to workload metrics.
Provide strong leadership, guidance, and direction for operational and service excellence and effective, compliant management of Education administration activities.
Participate in system-wide strategic planning for Education and perform system-wide administrative functions.
Collaborate with physicians, scientists, and administration leaders to transform Mayo Clinic's mission and Education vision into daily operations.
Provide administrative oversight of assigned support units within the College of Medicine.
Oversee strategic planning, financial management, and performance management of assigned units and site.
Oversee the Education Strategic Project Portfolio and/or Education Administration Integration initiatives in collaboration with other senior administrative roles.
Provide support as Administrator/Committee Secretary for assigned areas of responsibility.
Oversee College of Medicine regulation and accreditation requirements related to Higher Learning Commission accreditation.
Assume administrative responsibility for special projects assigned by the shield Administrative Chair, including analysis, recommendations for change, and communication.
Collaborate with the enterprise education leadership team on strategic planning and management of financial and capital resources.
Provide an institutional perspective to departmental and program decisions to integrate with Clinical Practice, Research, and Human Resources.
Establish relationships with external agencies and organizations to enhance knowledge and visibility of Mayo's Education programs.
Establish and nurture collaborations and partnerships that support Mayo goals.
Actively participate with external academic medicine professional organizations.
Partner with the Chair and other Vice Chair roles to develop and execute the shield’s strategic plan, aligning operational and financial priorities with college goals.
Provide data-driven insights and recommendations for long-term planning, growth initiatives, and performance improvement.
Serve as a member of the shield’s executive leadership team and key committees.
Oversee assigned college budgeting, forecasting, and financial performance, including operating and capital budgets.
Monitor revenue, expenses, and productivity metrics; identify risks and opportunities for financial optimization.
Collaborate with finance partners to ensure accurate reporting, compliance, and stewardship of resources.
Lead day-to-day administrative operations for specific site and enterprise areas, ensuring efficient, scalable, and compliant processes.
Oversee space planning, facilities coordination, and resource allocation where appropriate.
Ensure effective administrative support for clinical, research, and educational missions.
Provide leadership and oversight for HR functions in assigned areas, including staffing models, workforce planning, performance management, and employee engagement.
Partner with HR to support recruitment, retention, succession planning, and leadership development.
Foster a culture of accountability, inclusion, and continuous improvement.
Ensure compliance with institutional policies, regulatory requirements, and accreditation standards.
Identify operational risks and implement mitigation strategies.
Support governance processes, policies, and internal controls.
Serve as the primary administrative liaison between assigned site and enterprise roles and college leadership, shared student and business services, academic services, and external partners.
Represent the college on enterprise committees, task forces, and initiatives as assigned.
Promote strong collaboration across divisions and disciplines.