VHRC Administrative Services Coordinator I - Temporary

State of Vermont • Waterbury, CT

4d • Onsite

About The Position

The Vermont Homelessness Response Continuum (VHRC) was launched on 9/1 to support Vermonters experiencing homelessness. As implementation has progressed, additional administrative capacity has been identified as necessary to support program operations and help ensure Vermonters receive timely, accurate, and high-quality customer service. This temporary position has been approved through June 30th, 2027, and will provide administrative and operational support to the VHRC team. A primary responsibility will be assisting with the extension request process, including gathering necessary client information and documentation, creating, and sending out notices to support the timely processing of these requests. Additional responsibilities may include preparing and mailing client notices, reviewing and organizing client information and documentation, completing data entry, maintaining records and tracking information, assisting with program correspondence, and other administrative duties identified as necessary to support VHRC operations and implementation.

Requirements

• High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization.
• One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization.
• Two years of full-time college coursework OR and Associate's degree in accounting, business or public administration, office administration or closely related field.
• One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont.
• Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).
• Candidates must pass any level of background investigation applicable to the position.
• Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Nice To Haves

• For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Responsibilities

• Assisting with the extension request process, including gathering necessary client information and documentation, creating, and sending out notices to support the timely processing of these requests.
• Preparing and mailing client notices.
• Reviewing and organizing client information and documentation.
• Completing data entry.
• Maintaining records and tracking information.
• Assisting with program correspondence.
• Other administrative duties identified as necessary to support VHRC operations and implementation.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED