Veterinary Program Administrator/Extern Coordinator

Valley College•Cleveland, OH

5d•Onsite

About The Position

The Veterinary Program Administrator works directly with faculty and students and is responsible for the daily operations of the Veterinary Assistant and Veterinary Technician programs. The Program Administrator ensures the academic quality and integrity of the programs; manages faculty and subject matter experts involved in curriculum development; supports students with academic success concerns; and performs additional duties to ensure that program learning outcomes align with workforce needs. This position also includes the role of Extern Coordinator. The Program Administrator maintains close communication with Academic Leadership regarding accreditation requirements and any state or federal reporting to ensure full compliance with regulatory and benchmark standards. The role requires advanced proficiency in Microsoft Office applications and the ability to effectively use the institution's student management and/or learning system platform to support instruction, tracking, reporting, and communication. Success in this role requires the ability to communicate ideas clearly, concisely, and in a motivating manner; use questioning strategies that promote critical thinking and encourage students to pursue their own answers; maintain an organized and disciplined learning environment; and uphold strict confidentiality in all matters involving student information and records. Strong organizational skills and the ability to maintain accurate and reliable tracking systems are essential to supporting student progress and program operations.

Requirements

Associate degree or higher from an AVMA-CVTEA accredited Veterinary Technician/Technology program.
Valid Registered, Licensed, and/or Certified Veterinary Technician.
Must meet the continuing education requirements as set by the Ohio Veterinary Medical Licensing Board.
Four years of practical work experience as an RVT or direct animal care that does not include teaching experience is required.
An acceptable background check is required for employment.
Valley College will verify the academic, prior employment, background and licensure.

Nice To Haves

One or more years of teaching experience.

Responsibilities

Provide support for ongoing instructor and curriculum development as requested by campus leadership.
Maintain a cooperative and professional learning environment.
Assist in managing course development to ensure new courses are developed and existing courses are updated to meet current trends of the designated program.
Participate in the selection of books, material, resources and technology changes and propose recommendations to the Ohio Director of Educational Initiatives.
Maintain an accurate tracking system to manage student progress and be able to create reports/updates on students as required.
Maintain classroom/lab equipment and report problems to the ODEI, as necessary.
Maintain programmatic inventory for consumable supplies and instructional equipment/materials and prepare order requests to be approved by the ODEI.
In coordination with the programs' academic team (campus faculty, ODEI, and Administration staff) assist with student advising on academic, attendance and in response to student issues and concerns.
Network through Program Advisory Committee (PAC) activities and/or other professional activities to seek industry professionals' feedback on curricula, instruction, and student learning outcomes, and document such feedback in the form of PAC minutes or other means of communication.
Coordinate programmatic Community Resource Activities (Field Trips, Guest Speakers), ensure all documentation requirements are met.
Assist the IAIA (Institution Accountability and Improvement Activities) Committee by providing data and data analysis for programmatic Student Learning Outcomes.
Collaborate with other departments to work to meet accreditation or state programmatic metrics in retention, graduation, placement, and licensure benchmarks.
Maintain an accurate tracking system to ensure the College has all required externship documents for each student before, during, and after the externship.
Verify that student time sheets are complete and accurate and enter attendance and final grades into the electronic gradebook.
Maintain a tracking system to document scheduled contact with externship sites to strengthen relationships, assess student performance, and support Preceptors with any student-related issues for needs.
Develop a professional development (self-development) and professional growth plan.
Provide support documentation that the professional development plan has been executed.
Attend scheduled faculty meetings and in-service workshops.