Vendor Scheduler

Nova Ltd. • Fremont, CA

10h • $95,000 - $102,000 • Onsite

About The Position

The Vendor Scheduler is responsible for managing purchase order execution and supplier delivery performance to ensure material availability and support uninterrupted operations. This role serves as the primary point of contact between suppliers and internal stakeholders, coordinating order schedules, monitoring delivery commitments, resolving shortages, and driving on-time delivery performance. The Vendor Scheduler works closely with Procurement, Planning, Manufacturing, Finance, Receiving, and Engineering teams to ensure orders are processed accurately, supplier commitments are maintained, and supply chain issues are proactively addressed.

Requirements

• Associate's or Bachelor's degree in Supply Chain, Business Administration, Operations, or related field, or equivalent experience.
• 2+ years of experience in purchasing, supply chain, planning, materials management, scheduling, or supplier coordination.
• Experience working with ERP/MRP systems such as Oracle Cloud or SAP.
• Solid understanding of the procurement foundation, familiarity with procure to pay, end-to-end process and related systems.
• Excellent communication skills.

Nice To Haves

• Experience in a manufacturing, semiconductor, electronics, capital equipment, or high-tech environment.
• Familiarity with supplier performance metrics, OTD management, and shortage mitigation.
• Ability to manage multiple priorities, meet deadlines, and navigate through competing demands

Responsibilities

• Manage purchase orders from approved requisition through supplier confirmation and order execution.
• Monitor open purchase orders and ensure supplier acknowledgments are received and maintained.
• Follow up with suppliers regarding order status, shipment schedules, delivery commitments, and changes in demand.
• Support buyers and procurement management with order-related escalations and issue resolution.
• Coordinate supplier returns and RMAs, including obtaining return authorization, arranging shipment, tracking replacements or credits, and ensuring timely closure.
• Track supplier delivery commitments and drive performance to achieve on-time delivery (OTD) objectives.
• Proactively identify material shortages, delayed shipments, and supply risks.
• Coordinate expedite activities with suppliers, Planning, and Procurement teams to minimize production impacts.
• Escalate critical supply issues to buyers, Procurement Manager, or supplier management as appropriate.
• Manage and resolve past-due orders to ensure timely receipt of materials.
• Monitor and manage planning action messages (ACM) to support accurate supply commitments.
• Collaborate with Planning and Procurement teams to align supplier schedules with business requirements.
• Provide timely and accurate order status updates to internal stakeholders including Manufacturing, R&D, Operations, Planning, and indirect procurement customers.
• Support business functions with delivery commitments, availability updates, and order-related inquiries.
• Coordinate with suppliers and Finance regarding invoice discrepancies, payment inquiries, receipt mismatches, and account issues.
• Assist in resolving invoicing and payment concerns to maintain positive supplier relationships.
• Generate and maintain weekly and monthly supply chain reports, including: On-Time Delivery (OTD), Open and past-due orders, Purchase order issuance, Receipts and invoicing status, Supplier performance metrics.
• Analyze trends and communicate risks or improvement opportunities.
• Support ongoing supplier performance management activities.
• Monitor supplier quality notifications, non-conformance reports (NCRs), and corrective action status.
• Provide performance visibility and recommendations to buyers and procurement leadership.

Benefits

• Certified Great Place to Work®: Recognized as a Great Place to Work from 2022–2026 based on employee feedback and consistently ranked among the top 30 companies in the industry for workplace excellence.
• Customer-Focused Environment: Be the face of Nova. We value strong relationships, and you’ll work closely with customers to understand their needs and deliver high-impact solutions.
• Culture of Continuous Learning: At Nova, growth never stops. You'll work with cutting-edge metrology tools, work with top engineers, and participate in ongoing industry training programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree