Vendor Relations Administrative Assistant

B&H Photo Recruiting Department•New York, NY

About The Position

At over 50 years old and counting, B&H has built a reputation as the trusted resource for photography and videography enthusiasts via its NYC SuperStore and its award-winning website. Long known as "The Professional’s Source", B&H is recognized by savvy consumers worldwide for its honest, knowledgeable guidance, expert tips and articles… and always-great prices. B&H offers competitive salaries, medical benefits, a 401K plan, employee discounts and opportunities to grow within a high-energy, low-attitude environment. Make your move to B&H today! Job Overview: The Administrative Assistant provides support to the Retail Marketing Manager in his daily activities. S/he coordinates and organizes meetings with vendors, maintains manager’s calendar and creates and processes vendor contracts- both new and renewals.

Requirements

Exceptional writing, scheduling, communication, organization and interpersonal skills.
Ability to plan and prioritize workload.
Efficient in proactively recognizing issues.
Proficient with MS office.

Nice To Haves

2-4 years in administrative capacity supporting vendor management, store operations/ merchandising preferred

Responsibilities

Coordinate with vendors to set up appointments and meetings for contract renewals and negotiations.
Create new contracts corresponding to company policies and procedures.
Enter and manage contracts in Salesforce ensuring all the contract information is accurate and up to date and send renewal requests at expiry.
Work with the manager and vendors to plan product display strategy enhancing store’s visual appeal
Assigned by the manager.
Occasionally walk around the store to confirm store displays match existing contracts in the system.