Vendor Qualification & Compliance Manager

Mitsubishi Heavy Industries, Ltd.•Carrollton, TX

77d•Hybrid

About The Position

Mitsubishi Heavy Industries America, Inc. (MHIA) is seeking a Vendor Qualification & Compliance Manager for a hybrid role based out of its Carrollton, Texas office. The role leads end-to-end vendor registration, qualification, and onboarding for chiller products and data center cooling solutions serving hyperscalers, colocation providers, design firms, and general contractors. It coordinates U.S.- and Japan-based stakeholders and manages qualification requirements across product compliance, quality and EHS, cybersecurity, export control, insurance, tax, and legal matters. The position helps remove vendor qualification and approval bottlenecks so the company can participate in RFI/RFP processes on time while maintaining coordination with Japan-based manufacturing and engineering organizations. The position requires at least seven years of vendor registration, supplier qualification, or onboarding experience in B2B manufacturing or industrial sectors, along with experience in centrifugal chillers and facilities and data center cooling systems. The role is based in a hybrid work environment, involves 25% travel, and follows a standard Monday through Friday work week. Weekend or late-night work may be applicable.

Requirements

Bachelor’s degree in engineering, quality assurance, or business administration, or an equivalent combination of professional experience.
At least seven years of experience in vendor registration, supplier qualification, or onboarding in B2B manufacturing or industrial sectors.
Experience in centrifugal chillers and facilities, and data center cooling systems.
Knowledge of North American tax, insurance, regulatory, and commercial compliance.
Hands-on experience with customer portal operations and structured documentation management.
Strong cross-functional project management skills and high accuracy in documentation and document/version control.
Negotiation skills for customer-facing qualification and alignment related to vendor approval and order readiness.
Ability to collaborate and communicate effectively with Japan-based manufacturing, engineering, and quality stakeholders.
Ability to meet the position’s travel requirement of 25%.
MHIA cannot sponsor employment visas or consider individuals on time-limited visa status.

Nice To Haves

Master’s degree.
Vendor approval achievements with major hyperscalers or top-tier colocation providers.
Foundational knowledge of UL/ETL/NRTL and ASHRAE/AHRI as applied to chiller products and data center cooling systems.
Experience with ISO 9001/14001/45001, supplier qualification frameworks, and SIG/CAIQ.
Experience with audits, questionnaires such as SIG/CAIQ, and compliance-driven onboarding for critical equipment or infrastructure vendors.
Relevant certifications in quality, compliance, insurance, or export control.
Training or experience with onboarding, audits, or UL certification for industrial or critical equipment.

Responsibilities

Lead the full vendor registration process, including planning, submission, and approval for hyperscalers and design firms for chiller products and data center cooling solutions.
Manage account-level priorities, monthly and quarterly milestones, and the critical path to ensure on-time vendor approval.
Drive multi-portal operations across hyperscaler, colocation, engineering, procurement, and manufacturing systems to maximize first-pass approvals.
Manage pre-assessment questionnaires and conduct gap assessments across tax, insurance, sanctions, export control, cybersecurity, ESG, finance, and supply capability in coordination with U.S.-based teams and Japan-based manufacturing and engineering organizations.
Develop corrective action plans with clear owners and timelines and visualize progress through dashboards.
Coordinate audits, required evidence, procedures, and test reports; maintain alignment with UL/ETL/NRTL requirements and product or design changes with U.S. and Japan teams.
Operate annual renewal calendars for tax, certificates of insurance, contracts, and compliance, ensuring no lapses and continued approved-vendor status.
Align onboarding with Sales tender timelines and coordinate cross-functionally with Engineering, Manufacturing, Quality, Legal, Finance, EHS, IT/Cyber, and Supply Chain.
Lead final document reviews and version management to ensure accuracy, consistency, and audit readiness.
Develop SOPs, checklists, and RACIs, and deliver internal training to standardize vendor registration and reduce cycle time.
Visualize approval lead times, rejection reasons, renewal schedules, and overall status to support continuous improvement and management reporting.
Perform other relevant duties as assigned.