Vendor Operations Specialist

Aston Carter•Frederick, MD

2d•$45 - $60•Hybrid

About The Position

The Vendor Operations Specialist supports a growing cell therapy organization by ensuring that materials, services, and suppliers are in place to enable GMP manufacturing, clinical operations, quality control, and broader business needs. As a key member of the Supply Chain team, this role manages day-to-day vendor operations, purchasing activities, order placement, inventory coordination, and supplier-related documentation in a cGMP biotech/biopharma environment. The position offers the opportunity to contribute to cutting-edge, innovative science in a highly collaborative setting focused on bringing meaningful change to patients.

Requirements

A minimum of 5+ years of experience in purchasing, procurement, vendor coordination, supply chain operations, or related operational support roles.
Experience in a cGMP biotech or biopharma environment, particularly in vendor management, purchasing, or supply chain operations.
Hands-on experience with supply chain, procurement, purchasing, supplier quality, vendor management, and inventory coordination.
Prior GMP vendor management experience, including exposure to vendor qualification and vendor performance monitoring.
Familiarity with supply and quality agreements and how they apply to vendor relationships and cGMP operations.
Proficiency with ERP systems such as SAP, Oracle, or NetSuite, including navigating purchasing and inventory modules.
Strong computer skills with the ability to work effectively in purchasing systems, ERP systems, inventory systems, specialized software, and databases.
Clear and succinct verbal and written communication skills with strong attention to detail and the ability to follow procedures and documentation standards.
Ability to work independently and successfully, prioritize and manage multiple tasks simultaneously, and balance competing priorities.
Ability to build strong partnerships and integrate effectively across functions to drive programs and initiatives forward.
Knowledge of purchasing, vendor management, inventory coordination, and cGMP documentation expectations.
Sufficient vision and hearing capability to work in an office, warehouse, and operational support environment.
Physical dexterity sufficient to use computers and documentation systems on a regular basis.
Ability to accommodate occasional schedule flexibility to support urgent purchasing needs, vendor escalations, deliveries, or operational priorities.

Responsibilities

Support purchasing activities by creating purchase requisitions, following up on purchase orders, tracking orders, and coordinating with internal stakeholders to ensure timely procurement of materials, supplies, equipment, and services.
Assist with invoice reconciliation by collaborating with Finance and Accounting to resolve discrepancies and ensure accurate and timely payment to suppliers.
Coordinate day-to-day vendor operations, including supplier onboarding support, vendor communication, quote collection, lead-time follow-up, and providing regular order status updates.
Escalate delivery delays, service issues, and other vendor-related risks to Supply Chain leadership and relevant stakeholders, and help drive timely resolution.
Work closely with Quality Assurance to communicate and document vendor performance within the vendor management program, ensuring alignment with cGMP expectations.
Complete vendor-related quality activities such as risk assessments, Supplier Corrective Action Requests (SCARs), Corrective and Preventive Actions (CAPAs), and other vendor quality events.
Draft, review, and update standard operating procedures (SOPs), supplier documentation, and other GMP-related documents to support compliant vendor and purchasing operations.
Build strong, collaborative relationships with Manufacturing, Warehouse, MS&T, Quality, Finance/Accounting, and external vendors to support purchasing needs, material availability, service continuity, and operational timelines.
Collect, maintain, and analyze purchasing and vendor performance metrics, including order status, lead times, supplier responsiveness, and issue resolution trends, to identify opportunities for improvement.
Support the development, implementation, and continuous improvement of purchasing, vendor management, and broader supply chain processes and workflows.
Assist in the implementation and use of new systems and platforms related to purchasing and vendor management, including ERP and inventory systems.
Follow established procedures and documentation practices to ensure accurate, compliant records for purchasing, vendor management, and inventory coordination.
Prioritize and manage multiple purchasing and vendor-related tasks simultaneously, balancing competing priorities and adjusting to changing operational needs.
Support occasional urgent purchasing needs, vendor escalations, deliveries, or operational priorities that may require schedule flexibility.