Vendor Operations & CapEx Manager

Atlas Real Estate•Denver, CO

12h•$60,000 - $80,000•Onsite

About The Position

The Vendor Operations & CapEx Manager is the connective tissue between AHS vendor relationships, capital improvement execution, and operational field quality. This role manages the full vendor lifecycle — from sourcing and pricing to performance and national agreements — while also owning property inspections, CapEx planning and project execution, preventative maintenance programs, and PM/owner escalation support. As AHS scales into new markets, this role is central to standing up vendor networks and delivering consistent product quality from day one.

Requirements

3–5 years of experience in property management, construction management, or a related field with direct vendor management responsibility.
Demonstrated track record of negotiating favorable vendor pricing and maintaining high-performing vendor relationships.
Experience with CapEx planning, project management, and contractor oversight.
Strong analytical skills; comfortable reviewing invoices, building cost models, and presenting data-backed recommendations.
Excellent field judgment — ability to assess property condition and translate observations into actionable capital plans.
Strong written and verbal communication; comfortable presenting findings to owners and leadership.
Familiarity with AppFolio, BuilderTrend, or comparable platforms preferred.
Walking: Regularly required to inspect properties, meet with residents, and move around the property.
Standing: Frequently required to conduct property inspections, meet with residents, and perform office tasks.
Sitting: Regularly required to perform office tasks, such as computer work and paperwork.
Lifting: Occasionally required to lift up to 15 pounds, such as boxes, files, or maintenance supplies.
Carrying: Occasionally required to carry light to moderate weight items, such as keys, paperwork, or small tools.
Bending: Occasionally required to inspect property conditions, such as basements or crawl spaces.
Climbing: Occasionally required to inspect multi-story properties or access property exteriors.
Driving: Regularly required to travel between properties.
Visual Acuity: Required to inspect property conditions, read documents, and use computer equipment.

Responsibilities

Own and drive all preferred vendor relationships across AHS markets — sourcing, onboarding, and ongoing performance management.
Negotiate and execute vendor pricing agreements; achieve and sustain year-over-year cost reductions across key trade categories.
Manage and expand vendor trees per market; ensure adequate coverage, redundancy, and tiered escalation paths.
Lead invoice control team — review, audit, and enforce pricing accuracy across all vendor invoices.
Manage vendor escalations; serve as final resolution point before escalating to Director of Operations.
Conduct and document vendor pricing walks for due diligence engagements and new market onboarding.
Develop and maintain national vendor agreements and strategic relationships with regional and national trade partners.
Expand vendor networks into new markets in advance of AHS launch; ensure day-one coverage for all critical trades.
Evaluate and report on vendor performance metrics: response time, completion rate, callback rate, cost variance, and owner satisfaction impact.
Lead and coordinate property condition walks for capital inspections, due diligence engagements, and new client onboarding.
Develop standardized inspection scope and documentation frameworks; ensure consistent reporting across all markets.
Produce executive-level condition reports with prioritized repair schedules, cost estimates, and deferred maintenance risk assessments.
Coordinate multi-person inspection teams across geographically dispersed properties; manage logistics and data collection.
Support acquisition due diligence by providing credible, defensible CapEx projections for prospective portfolios.
Own end-to-end CapEx project management: scope development, bid solicitation, contractor selection, execution oversight, and owner closeout reporting.
Develop CapEx preservation plans by property and portfolio; align capital spend with owner investment objectives and reserve schedules.
Manage OpEx bid and execution plans for large-scope repairs and planned maintenance projects.
Oversee construction and renovation projects in coordination with the Regional Construction Manager and Project Managers.
Track project timelines, budgets, and completion milestones; proactively communicate variances to owners and leadership.
Negotiate CapEx pricing in bulk — leverage portfolio volume to secure favorable terms from contractors and material suppliers.
Manage project documentation: executed contracts, lien waivers, inspection sign-offs, and warranty records.
Develop, implement, and manage portfolio-wide preventative maintenance (PM) plans across all AHS-managed communities.
Coordinate PM scheduling with maintenance coordinators and field technicians; track completion rates and compliance.
Use PM program data to reduce reactive work order volume and demonstrate owner value through proactive care.
Identify systemic property issues through PM inspection data; escalate capital planning needs accordingly.
Build PM program offerings as a client-facing value proposition for new owner onboarding and external engagements.
Serve as a senior escalation resource for Property Management on complex maintenance, vendor, and CapEx issues.
Engage directly with owners on escalated repair decisions, CapEx recommendations, and capital planning conversations.
Support the Director of Operations on high-visibility owner communications requiring operational credibility and detail.
Document and track escalation resolution; identify recurring patterns that signal systemic vendor or property issues.

Benefits

Comprehensive health insurance (medical, dental, vision)
Generous time off, including discretionary time off, holidays, birthdays, and volunteer days
Paid parental leave for both birthing and non-birthing parents
Supplemental insurance options (life, disability, critical illness, etc.)
Gym membership stipend to promote physical health.
Competitive salaries and bonus plans.
Team member ownership program.
Incentives and education to become a real estate investor (discounts, reduced fees).
Laptop stipend
Employee Referral program
Pet Insurance and Discount plans
Compost-at-home reimbursement
Annual holiday party and 5-year anniversary trip
Office perks like dog-friendly spaces and kombucha on tap!