Vendor Merchandise Coordinator

Phillips Pet Food & Supplies•Easton, PA

14h•Onsite

About The Position

Phillips Pet Food & Supplies is looking for a Merchandise Coordinator to join their Merchandising team. This entry-level role will support vendor relationships, promotional activities, reporting, and cross-functional communication. The ideal candidate is highly organized, detail-oriented, passionate about supporting business operations, enjoys working with data, collaborating across departments, and balancing multiple priorities in a fast-paced environment.

Requirements

Strong Excel skills with the ability to analyze, organize, and manage large amounts of data.
Excellent verbal, written, and interpersonal communication skills.
Strong mathematical aptitude and attention to detail.
Ability to create reports, analyze information, and communicate findings effectively.
Highly organized with exceptional time management and multitasking abilities.
Self-motivated and able to prioritize work independently.
Customer-focused with strong problem-solving skills.
Ability to maintain confidentiality and handle sensitive information.
Positive attitude with a sense of urgency and teamwork.
High School Diploma or GED required.
2-4 years of professional office or administrative experience required.
Advanced Microsoft Excel skills required.
Proficiency in Microsoft Word and Outlook.
Strong keyboarding and data entry skills.
Excellent analytical, organizational, and problem-solving abilities.
Ability to manage multiple deadlines in a fast-paced environment.

Nice To Haves

Bachelor's degree preferred.
AS400 experience is a plus.

Responsibilities

Provide administrative and tactical support to the Merchandising team.
Help maintain strong and profitable vendor relationships.
Partner with internal teams including Finance, Sales, Marketing, Supply Chain, Pricing, Purchasing, Customer Care, and Accounting to support merchandising initiatives.
Coordinate promotional programs from setup through vendor billback processing.
Schedule meetings, trade shows, appointments, and special events.
Prepare reports, presentations, graphs, and supporting materials.
Gather, analyze, maintain, and distribute reports that support category and business decisions.
Perform new item setup, purchase order tracking, promotional documentation management, and system maintenance.
Coordinate communication and execution of category plans, promotional launches, training materials, and key project milestones.
Process monthly, bi-monthly, and quarterly vendor billbacks, including data analysis, invoicing, reconciliation, and payment processing.
Calculate vendor and company promotional cost-sharing agreements accurately.
Audit promotional transactions and investigate discrepancies, pricing issues, and billing concerns.
Monitor vendor aging and collection activities.
Serve as the primary contact for vendor billback questions and payment inquiries.
Analyze vendor billback trends and provide insights to the Merchandising team.
Provide promotional tracking information to Marketing and Brand Management teams.
Maintain professionalism, confidentiality, and strong working relationships with internal and external partners.
Assist with additional projects and responsibilities as assigned.