Vendor Management Specialist

WaterBridge • Houston, TX

16h • Hybrid

About The Position

WaterBridge is excited to announce a unique opportunity for a Vendor Management Specialist to become a pivotal part of our team at WaterBridge. In this role, you will make significant contributions to our vendor and supplier accounts. This role will oversee all vendor and supplier requests and account maintenance. This role will work closely with multiple departments and management.

Requirements

• High school diploma or GED (Associate’s or college degree preferred).
• Thrives in a fast-paced environment and can manage multiple projects at the same time.
• Collaborates effectively and frequently with office and field team members, leaders, and vendors.
• Must have strong organizational skills.
• Must be highly detailed oriented.
• Have excellent problem-solving skills and good time management to balance competing priorities and deadlines.
• Ability to switch focus quickly when urgent needs pop up.
• Have strong verbal and written communication skills.
• Be proficient in project management, analytics, Excel, Word, Adobe Pro (editing, redacting, preparing, and creating documents).

Nice To Haves

• Experience with Workday, OSV, and Veriforce is strongly preferred.
• Have at least 3 years of Vendor Management experience within any industry is strongly preferred.

Responsibilities

• Collecting vendor data and documentation from an approved vendor and integrating the vendor in Workday.
• Validating banking details and enrolling the supplier with ACH payments.
• Validating Tax Registration numbers.
• Providing suppliers with internal documentation for customer onboarding.
• Assisting the legal team with executing agreements.
• Identifying high-risk vendors and ensuring they comply with high-risk regulations.
• Processing vendor change requests such as contact and banking information.
• Cleaning the Vendor Master file (making notations on inactive vendors with no activity within the last 18 months).
• Verifying Insurance Certificates, expiration, and collecting information if expired or missing.
• Analyzing vendor records to identify duplicate vendors and/or vendors with incomplete information.

Benefits

• Medical, Dental, Vision, & Prescription Drug Coverage
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Flexible Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED