Accounting Vendor Management Specialist

BANK OF COMMERCE•Duncan, OK

1d•Onsite

About The Position

This role is responsible for managing vendor relationships and ensuring accurate and timely processing of invoices and payments. The specialist will maintain financial records, reconcile accounts, and ensure compliance with internal controls and policies. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Requirements

At least 2 years banking and accounts payable experience preferred.
Experience with General Ledger functions.
Experience with daily/month/year end close process.
Strong understanding of banking processes and financial data analysis.
Organized and detail oriented.
Must be able to balance multiple tasks at a time.
Strong mathematical skills.
Knowledge of accounting tools and software.
Demonstrates a high level of confidentiality.
Must be a self-starter in a fast-paced environment.
Prolonged periods of sitting at a desk, working on a computer.
Must be able to lift up to 15 pounds at a time.
Able to travel as needed.

Responsibilities

Reviews all invoices, expense reports and check requests for appropriate documentation and approval prior to payment.
Matches invoices and enters all invoices into the financial system.
Establishes relationships with vendors.
Keeps accurate and complete records of all outstanding vendor invoices.
Tracks all payments and expenditures, including purchase orders, invoices, and statements.
Reconciles processed work by verifying entries and comparing system reports to balances.
Pays vendors by monitoring invoices, verifying federal ID numbers, scheduling and preparing checks, and resolving discrepancies.
Pays employees by receiving and verifying expense reports and preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Scans and electronically files all invoices, vendor notices, expense requests, daily balancing reports, and board reports.
Keeps files on and processes all payments for Shareholders.
Creates quarterly letters, files 1099s yearly, and assists with Shareholder Audit and Package for meeting yearly.
Maintains Policy & Procedure Books and keeps track of policies due, sending emails when necessary.
Maintains Internal Control Book.
Handles Customer Garnishments and Levies.
Builds and maintains several spreadsheets tracking different costs (e.g., Legal, ORE, Appraisals).
Ensures reconciliations are accurate and complete.
Develops and maintains healthy, collaborative relationships with cross-functional leaders among varying levels.
Performs other duties as assigned.