Vendor Management Specialist

Benchmark Senior Living•Waltham, MA

18h•$80,000 - $85,000•Onsite

About The Position

Benchmark has been a trailblazer in senior living for nearly 30 years, operating 68 communities with 7,400 associates across the Northeast. With $3 billion in assets under management and $700 million in annual revenue, the company is experiencing historic growth, expanding its footprint from Boston to Washington DC. Benchmark offers independent living, assisted living, memory care, and continuing care retirement communities, positioning itself as a leader within this growing real estate sector. Senior housing has consistently ranked among the top three real estate sectors for long-term investment returns, and with the Baby Boomer 80+ population projected to grow over 5% annually through 2030, demand is surging. To meet this demand, senior housing development must nearly double historical levels over the next two decades. Benchmark is outpacing industry growth and it's brand strength is reflected in its 62 Best Senior Living Community awards from U.S. News & World Report in 2024, far exceeding industry averages. Benchmark’s success is deeply rooted in its people. The company’s purpose – Transforming Lives Through Human Connection – is lived daily by associates who embody its core values: Called to Care, Better Together, and Be the Benchmark. Recognized as a Top Place to Work by The Boston Globe for 18 consecutive years and certified as a Great Place to Work for eight years, Benchmark fosters a culture of inclusion, growth, and recognition. It supports employees through initiatives like an associate grant program called One Company Fund, Benchmark University, an Inclusion Advisory Council, and a Cultural Ambassadors program. With over 500 associates boasting 15-plus years of tenure, and an annual gala celebrating excellence, Benchmark continues to be a destination for meaningful careers and compassionate care – setting the standard in senior living.

Requirements

2+ years of Accounts Payable or vendor management experience
Experience with vendor onboarding platforms and ERP systems; Yardi experience preferred
Strong attention to detail and organizational skills
Knowledge of AP controls, tax documentation, and vendor compliance processes
Ability to work cross-functionally with Procurement, Treasury, and operational teams
Demonstrates good communication skills, both written and oral
Communicates effectively with supervisor, co-workers, and customers
Demonstrates proficiency in basic computer skills, including Outlook and Excel
Ability to work in a fast-paced environment

Nice To Haves

Yardi experience preferred

Responsibilities

Manage vendor onboarding, updates, and maintenance in VendorCafe and ERP systems
Review and validate vendor documentation including W-9s, insurance certificates, and banking information
Coordinate insurance compliance review and follow-up on expiring documentation
Partner with Treasury on ACH/banking verification and fraud prevention controls
Support Procurement with vendor setup requests and credit application processing
Maintain accurate vendor master data and audit-ready documentation
Ensure compliance with internal controls, approval workflows, and segregation of duties
Respond to vendor and internal stakeholder inquiries related to onboarding and vendor records