Vendor Management Representative

Belco Community Credit Union•Harrisburg, PA

13d•$25 - $31•Hybrid

About The Position

The Vendor Management Representative will provide critical support across multiple corporate functions, ensuring smooth operations and effective coordination between departments. This role is responsible for maintaining and administrating the vendor management program for the organization. Additionally, this role combines administrative assistance with project management, safety & security, and general corporate support functions to enhance organizational efficiency.

Requirements

A High School Diploma with a minimum of 2 years of similar or related experience, including time spent in preparatory roles.
Good organizational, time management and attention-to-detail skills.
Leadership skills with the ability to interact at all levels within the organization.

Nice To Haves

A two-year College Degree in Business Administration or Management.
A Certified Regulatory Vendor Program Manager (CRVPM) certification or the ability to acquire such certification would be beneficial.

Responsibilities

Monitors contract timeline notifications and assist business owners with vendor contract renewals and/or cancellation while acting as liaison with the credit union’s vendor management platform.
Assists VP of Corporate Support in yearly due diligence and regulatory auditing process.
Ensures that appropriate due diligence reviews are conducted as required based on vendor risk rating.
Ensures that the organization maintains appropriate and well-managed third-party vendor relationships across the organization.
Works with business owners to ensure that appropriate due diligence is exercised in all phases of third-party relationships and that they are holding vendors accountable for their actions in relation to the contract and service agreements.
Ensure risk assessments and risk ratings are completed for all current and future third-party vendors.
In conjunction with HR and Training, coordinates and facilitates vendor management training to all business owners across the organization to establish clear contract/vendor management expectations.
Provides administrative support in planning, coordinating, and monitoring the functions of the Project Management Office.
Tracks timelines and deliverables to ensure successful completion of projects.
Assists VP of Corporate support with ongoing project management and leadership discussions in their absence.
Assists in budget preparation, expense tracking, financial reporting, and policy & procedure updates as directed by the VP of Corporate Support.
Reconciles the Monthly Departmental Visa report and provides administrative assistance to the Corporate Support and cross-functional teams.
Assists in processing invoices in a timely manner for the department, and assists in maintaining supplies, equipment, and facilities.
Supports VP of Corporate Support with audits by preparing documentation and coordination.
Generates an atmosphere that fosters energy, enthusiasm, creativity, and accountability.
Cross sells credit union products and services to members.
Seize any and all opportunities to educate members about Belco, its products and services.
Abides by Belco’s policies, procedures and standards and embody Belco’s mission, vision, and behavioral expectations.
Any other duties as requested by the Vice President of Corporate Support.