Vendor Management and Accounting Manager

The Institute of Internal Auditors Inc•Lake Mary, FL

10h

About The Position

The Vendor Management & General Ledger Manager is responsible for ensuring the integrity, governance, and financial accuracy of vendor‑related activity within the general ledger for a global organization processing approximately $70M in annual vendor spend. This role is highly focused on vendor master data governance, accounting accuracy, internal controls, and financial reporting in Net Suite, leveraging technology and automation to support scale and transparency. The ideal candidate is an accounting‑strong, systems‑savvy leader with deep understanding of how vendor activity flows through the general ledger and impacts financial statements. This role partners closely with AP, Accounting, Tax, Treasury, Legal, Procurement, and Systems teams to ensure vendor‑related transactions are correctly structured, classified, recorded, and reported in accordance with GAAP and company policy.

Requirements

Bachelor’s degree in accounting, Finance, or related field
7+ years of progressive accounting experience, including management responsibility
Strong NetSuite experience, particularly vendor records, GL structure, and reconciliations
Demonstrated experience managing vendor data governance and GL accuracy in a global environment
Deep understanding of GAAP, accrual accounting, and internal controls
Proven ability to evaluate, document, and improve accounting processes in an audit‑ready environment
Strong analytical, documentation, and stakeholder communication skills

Nice To Haves

Multi‑entity and multi‑currency accounting experience
Prior exposure to SOX or highly controlled audit environments
Familiarity with vendor tax reporting requirements (1099, VAT/GST support)
CPA or CMA certification

Responsibilities

Own vendor onboarding standards, master data governance, and ongoing maintenance across all entities and geographies
Establish and enforce controls around vendor setup, changes, approvals, and documentation to mitigate risk and ensure data integrity
Serve as the primary accounting owner for vendor data, including validation of legal entities, payment attributes, tax classifications, and contractual alignment
Act as escalation point for complex vendor issues, discrepancies, and contractual or accounting questions
Partner with Legal, Procurement, and Tax to ensure vendor structures align with agreements, regulatory requirements, and accounting treatment
Ensure vendor‑related activity is accurately reflected in the general ledger, including expenses, accruals, prepaid expenses, and clearing or suspense accounts
Review and approve journal entries related to vendor activity, including accruals, reclassifications, and corrections
Own reconciliation and resolution of vendor‑related GL accounts and sub‑ledgers
Ensure consistent application of accounting policies and proper expense classification across departments
Partner with the GL team to support accurate and timely month‑end, quarter‑end, and year‑end close
Design, document, and maintain policies and procedures supporting strong internal controls over vendor data and GL postings
Ensure appropriate segregation of duties across vendor governance, accounting entries, and reviews
Monitor and remediate control gaps, recurring issues, and audit findings related to vendor activity
Prepare schedules and support documentation for financial statement audits, internal reviews, and tax and regulatory reporting (e.g., vendor‑related disclosures, 1099/withholding support)
Ensure all vendor‑related financial activity complies with GAAP, company policy, and applicable regulations
Serve as subject‑matter expert for vendor and GL architecture within the ERP system (NetSuite strongly preferred)
Partner with Finance Systems and IT to improve vendor master data controls, strengthen GL validation and mapping rules, and enhance reconciliation and reporting capabilities
Leverage automation and reporting tools to reduce manual intervention and elevate review, governance, and analysis
Use data and metrics to identify trends, risks, and opportunities for process improvement
Lead, coach, and develop team members responsible for vendor governance and GL accuracy
Train stakeholders on vendor policy requirements, accounting impact, and control expectations
Partner cross‑functionally with Accounting, Tax, Procurement, Legal, Treasury, and Operations
Support accounting leadership team with special projects, system initiatives, and process improvements
Handle sensitive financial and vendor information with discretion and strict confidentiality