Vendor Experience Specialist

FirstKey Homes

37d

About The Position

The Vendor Experience Specialist will play a crucial role in managing vendor relationships and performance within the organization. This role encompasses various responsibilities, including sourcing/pricing, onboarding/training/probation, compliance, capacity assessment, coverage analysis, utilization monitoring, scorecard creation, and advocacy. The Vendor Experience Specialist will be accountable for weekly and monthly market reviews, local market compliance with vendor utilization, and managing escalations and advocacy related to vendor performance, pricing, and billing. This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

Requirements

Bachelor's degree in business, supply chain management, or a related field (or equivalent work experience).
Proven experience in vendor management or a similar role.
Strong negotiation and contract management skills.
Excellent communication and interpersonal skills.
Analytical and problem-solving abilities.
Proficiency in using vendor management software and tools.
Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records,
Customer Service — Knowledge of principles and processes for providing customer services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Ability to lead conflict resolution
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Time Management — Managing one's own time and the time of others.
Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
Speaking — Talking to others to convey information effectively.
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Experience with Yardi, Vendor Café and Voyager

Nice To Haves

Certification in supply chain management or vendor management.
Previous experience working in the trades for or as a contractor.
Familiarity with industry-specific regulations and standards.
Experience with any trades including remodeling, general repair, HVAC or others.

Responsibilities

Conduct weekly and monthly market reviews with Service/Construction teams and vendors to ensure alignment and optimize performance.
Execute initiatives including supporting the Product and Services team on the local level to ensure optimal efficiencies, utilization, and effectiveness.
Manage escalations and advocacy relating to vendor performance leveraging scorecard, pricing, and billing.
Resolve any issues or disputes with vendors in a timely and efficient manner.
Collaborate with internal stakeholders to drive continuous improvement in vendor management processes.
Responsible for multiple markets/regions.
Evaluate vendor performance (KPI’s), capacity alignment, geographic alignment, negotiate contracts, and ensure compliance with agreed-upon terms in their region.
Source and manage onboarding, training and off boarding of vendor relationships.
Drive DEI programs for our vendor base.
Continuously assess local market conditions to ensure cost-effectiveness and quality in vendor services.
Analyze local vendor coverage to ensure adequate geographical and service coverage.
Track and report on vendor performance against utilization targets.
Improve visibility into service & supplier analytics.
Audit all vendors for accurate rates, skills, coverage, capacity, etc. & fill gaps based on local needs.
Act as an advocate for the company, representing its interests with vendors.