Vendor Coordinator

Cushman & Wakefield•Big Lake, TX

3d•$30 - $35

About The Position

The Vendor Coordinator oversees external service providers, contractors, and suppliers supporting facility operations. This role ensures vendors meet performance expectations, adhere to safety standards, fulfill contractual obligations, and align with operational budgets.

Requirements

Associate's or Bachelor's degree in related field (or equivalent work experience).
3 years plus of vendor management, procurement, or facility operations experience.
Strong negotiation, contract administration, and communication skills.
Experience using Computerized Maintenance Management Systems (CMMS), IWMS, or ERP platforms (e.g., SAP, Oracle, Procore).

Nice To Haves

Basic working knowledge of building systems (HVAC, electrical, plumbing, safety systems).

Responsibilities

Identify, vet, and onboard third-party vendors for maintenance, janitorial, HVAC, security, landscaping, and specialized facility services.
Maintain active service contracts, ensure up-to-date Certificates of Insurance (COIs), standard safety certifications, and compliance with local regulatory requirements.
Monitor Service Level Agreements (SLAs), conduct regular quality audits, and inspect completed work before approving work orders.
Review vendor invoices for accuracy against contracts, process purchase orders (POs), and track vendor-related expenses against the facility budget.
Act as the primary point of contact for vendor disputes, performance deficiencies, and operational delays to ensure minimal downtime.
Coordinate vendor access, schedules, and site permissions with internal site teams and tenant points of contact.