Vendor Administration Lead

Shamrock Foods•Phoenix, AZ

About The Position

The Vendor Administration Lead oversees the governance, integrity, and compliance of vendor master data across the organization. This role serves as the subject matter expert for vendor onboarding, vendor maintenance, compliance requirements, and process improvement initiatives. The lead works with Legal, Procurement, Finance, Tax, FSQA, and business stakeholders to resolve vendor issues and ensure compliance with organizational requirements. The position also provides guidance and training to team members and business partners on vendor administration standards and practices. The role supports vendor-related system updates and cross-functional projects, maintains accurate and compliant vendor records across enterprise systems, and helps improve the efficiency and controls of vendor administration. It also supports internal and external audits with documentation, reporting, analysis, and subject matter expertise. Other duties may be assigned.

Requirements

Associate degree in Business Administration, Finance, Accounting, Supply Chain, or a related field.
Three to five years of experience in vendor administration, supplier management, shared services, master data management, procurement support, or a related business function.
Demonstrated ability to exercise independent judgment and make decisions within established policies and procedures.
Experience leading projects, process improvements, or cross-functional initiatives.
Strong analytical, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Advanced proficiency with Microsoft Excel, Word, and Outlook.
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
Flexibility and willingness to work department demands, which may include evenings, weekends, and holidays.

Nice To Haves

Bachelor’s degree.
Experience with ERP systems, vendor master data management, or database administration.

Responsibilities

Serve as the subject matter expert for vendor onboarding, vendor maintenance, and vendor master data governance.
Review and approve complex vendor setup and maintenance requests for compliance with company policies, regulatory requirements, and internal controls.
Partner with Legal, Procurement, Finance, Tax, FSQA, and business stakeholders to resolve vendor issues, evaluate policy exceptions, and ensure compliance with organizational requirements.
Lead vendor-related system updates associated with acquisitions, mergers, vendor ownership changes, and other business initiatives.
Maintain oversight of vendor master data to ensure accuracy, consistency, completeness, and regulatory compliance across enterprise systems.
Develop, document, and enhance vendor administration policies, procedures, controls, and operational standards.
Lead cross-functional projects related to vendor compliance, regulatory data management, supplier certifications, process enhancements, and system improvements.
Analyze vendor administration trends, identify risks and opportunities, and recommend solutions to improve efficiency, strengthen controls, and enhance data quality.
Support internal and external audits by providing documentation, reporting, analysis, and subject matter expertise regarding vendor records and vendor administration processes.
Provide guidance, training, and ongoing support to team members and business partners on vendor administration standards, policies, procedures, and best practices.
Perform other duties as assigned.