Vendor Accounting & Collections Analyst - TEMP

Macy's•New York, NY

About The Position

Be part of an amazing story. Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy’s 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We’ve been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work. Job Overview The Vendor Accounting & Collections Analyst manages the collection of advertising co-op funds from merchant groups and oversees invoicing, accounts receivable, and payment collection activities for the Macy’s Media Network. This role monitors outstanding balances, collaborates with vendors and merchant teams to resolve delinquent payments and payment discrepancies, and ensures receivables are collected accurately and on time. The Vendor Accounting & Collections Analyst also completes account reconciliations, supports month-end close activities, fulfills audit requests, and helps maintain the accuracy and integrity of financial records.

Requirements

Accounts Receivable & Collections Management: Ability to manage the full collections lifecycle, including invoicing, monitoring aging, resolving delinquent balances, and ensuring timely payment collection.
Reconciliation & Financial Analysis: Ability to perform account reconciliations, investigate discrepancies, identify root causes, and resolve variances to maintain accurate financial records.
Accounting Knowledge: Understanding of accounts receivable processes, general accounting principles, financial controls, month-end close activities, and general ledger transactions.
Analytical & Problem-Solving Skills: Ability to analyze financial data, identify trends and issues, evaluate causes, and independently drive resolution of payment, billing, and accounting discrepancies.
Vendor & Business Partnership Management: Ability to build productive relationships with vendors, merchant teams, and cross-functional partners to resolve payment issues and support collection objectives.
Communication & Influencing Skills: Strong written and verbal communication skills with the ability to professionally navigate sensitive collection conversations, payment disputes, and escalations.
Attention to Detail & Financial Accuracy: Commitment to maintaining accurate invoices, reconciliations, documentation, reporting, and financial records while ensuring compliance with accounting standards.
Technical & Reporting Skills: Proficiency in Microsoft Excel and the ability to prepare financial reports, analyze large datasets, support audits, and provide actionable business insights.
Candidates with a bachelor’s degree or equivalent work experience in a related field are encouraged to apply.
2–4 years of experience in Accounts Receivable, collections, billing, accounting, or a related financial function.
This role involves performing essential job functions such as communication, collaboration, and use of office and computer systems.
Responsibilities include the ability to access and review written and electronic information, and to move within the work environment and interact with workplace materials as needed to carry out job responsibilities.
Able to work a flexible schedule based on department and company needs.

Responsibilities

Prepare and process Macy’s Media Network invoices, ensuring accurate billing and timely issuance.
Manage the accounts receivable collection process, including monitoring aging reports, following up on past-due balances with vendors and merchant teams, resolving payment issues, and escalating delinquent accounts as needed.
Perform account reconciliations, investigate variances and discrepancies, and ensure account balances are accurate and fully supported.
Complete month-end close activities, including preparing and posting general ledger entries and analyzing account balances.
Partner with Macy’s Media Network billing operations to identify and resolve billing issues that may impact timely payment collection.
Investigate and resolve vendor inquiries, payment discrepancies, and disputes related to advertising co-op and Macy’s Media Network invoices.
Oversee the monthly collection of advertising co-op funds from Macy’s merchant teams, ensuring payments are received, recorded, and processed in accordance with accounting requirements.
Support internal and external audits, including SOX compliance activities, and provide requested documentation and supporting schedules.
Prepare monthly, seasonal, and ad hoc reports and analyses related to advertising co-op, accounts receivable, collections, and Macy’s Media Network performance.
Maintain accurate documentation of invoices, payments, reconciliations, collection activities, and outstanding receivable balances.
Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities.
In addition to the essential duties mentioned above, other duties may be assigned.