Vendor Accounting & Collections Analyst - TEMP

Macy's•New York, NY

1d•$56,280 - $93,720

About The Position

The Vendor Accounting & Collections Analyst manages the collection of advertising co-op funds from merchant groups and oversees invoicing, accounts receivable, and payment collection activities for the Macy’s Media Network. This role monitors outstanding balances, collaborates with vendors and merchant teams to resolve delinquent payments and payment discrepancies, and ensures receivables are collected accurately and on time. The Vendor Accounting & Collections Analyst also completes account reconciliations, supports month-end close activities, fulfills audit requests, and helps maintain the accuracy and integrity of financial records.

Requirements

Ability to manage the full collections lifecycle, including invoicing, monitoring aging, resolving delinquent balances, and ensuring timely payment collection.
Ability to perform account reconciliations, investigate discrepancies, identify root causes, and resolve variances to maintain accurate financial records.
Understanding of accounts receivable processes, general accounting principles, financial controls, month-end close activities, and general ledger transactions.
Ability to analyze financial data, identify trends and issues, evaluate causes, and independently drive resolution of payment, billing, and accounting discrepancies.
Ability to build productive relationships with vendors, merchant teams, and cross-functional partners to resolve payment issues and support collection objectives.
Strong written and verbal communication skills with the ability to professionally navigate sensitive collection conversations, payment disputes, and escalations.
Commitment to maintaining accurate invoices, reconciliations, documentation, reporting, and financial records while ensuring compliance with accounting standards.
Proficiency in Microsoft Excel and the ability to prepare financial reports, analyze large datasets, support audits, and provide actionable business insights.
Candidates with a bachelor’s degree or equivalent work experience in a related field are encouraged to apply.
2–4 years of experience in Accounts Receivable, collections, billing, accounting, or a related financial function.
Able to work a flexible schedule based on department and company needs.

Responsibilities

Prepare and process Macy’s Media Network invoices, ensuring accurate billing and timely issuance.
Manage the accounts receivable collection process, including monitoring aging reports, following up on past-due balances with vendors and merchant teams, resolving payment issues, and escalating delinquent accounts as needed.
Perform account reconciliations, investigate variances and discrepancies, and ensure account balances are accurate and fully supported.
Complete month-end close activities, including preparing and posting general ledger entries and analyzing account balances.
Partner with Macy’s Media Network billing operations to identify and resolve billing issues that may impact timely payment collection.
Investigate and resolve vendor inquiries, payment discrepancies, and disputes related to advertising co-op and Macy’s Media Network invoices.
Oversee the monthly collection of advertising co-op funds from Macy’s merchant teams, ensuring payments are received, recorded, and processed in accordance with accounting requirements.
Support internal and external audits, including SOX compliance activities, and provide requested documentation and supporting schedules.
Prepare monthly, seasonal, and ad hoc reports and analyses related to advertising co-op, accounts receivable, collections, and Macy’s Media Network performance.
Maintain accurate documentation of invoices, payments, reconciliations, collection activities, and outstanding receivable balances.
Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities.
In addition to the essential duties mentioned above, other duties may be assigned.