Vehicle Maintenance Coordinator

Fairfax County • Fairfax (Ej28), VA

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About The Position

The Vehicle Maintenance Coordinator coordinates with county agencies and private-sector companies regarding the purchase, maintenance, assignment, and repair of approximately 1,000 public safety vehicles, including marked and unmarked cruisers, sedans, trucks, sport utility vehicles, tactical vehicles, trailers, tractors, and buses. The position maintains and updates fleet records and databases to support vehicle maintenance and replacement needs.

In a county-operated fleet maintenance program, the coordinator plans and schedules vehicle maintenance, repair, and inspection activities; analyzes records to identify reassignment and replacement needs; monitors the ready-reserve fleet; evaluates operating costs; investigates maintenance complaints; coordinates procurement of parts and equipment and repair work with other agencies; and prepares reports.

In a contractor-operated fleet maintenance program, the coordinator inspects a sample of vehicles repaired by contract mechanics, prepares weekly inspection reports, reviews invoices and repair records for compliance with contractual rates, and ensures warranty, recall, scheduled maintenance, and inspection work is completed as agreed. The coordinator also investigates customer complaints, determines and documents resolutions, and follows up to ensure problems are resolved.

Employment is contingent on completing a background investigation. The employee is subject to random drug testing. Selection is by panel interview and may include a practical exercise.

Requirements

• High school graduation or a GED diploma issued by a state department of education.
• Five years of experience in the supervision, coordination, or management of motor vehicle maintenance or repair, or equivalent combination of education, experience, and training.
• Valid driver's license at the time of application.
• Knowledge of vehicle operation and maintenance problems.
• Knowledge of emergency and non-emergency vehicle parts and equipment.
• Ability to maintain accurate records and prepare written reports.
• Ability to effectively plan and schedule activities.
• Ability to establish and maintain effective working relationships with coworkers and contract personnel.
• Ability to perform basic mathematical calculations.
• Ability to comprehend and ensure compliance with contractual agreements.
• Ability to operate keyboard-driven equipment, sit for long periods, drive a vehicle, stoop, bend, and lift equipment weighing 20–30 pounds.
• Must complete a criminal background investigation, credit check, driving record check, and polygraph examination to the employer's satisfaction.

Nice To Haves

• Experience with the general operation and use of police vehicles and associated emergency vehicle equipment, such as lights, sirens, cameras, and computer equipment.
• Experience or training demonstrating safe handling and operating principles for police weapons systems, such as firearms and CEWs.
• Experience in general vehicle maintenance principles.
• Experience in general facilities management principles.
• Demonstrated strong organizational skills.
• Proficiency using Microsoft Office.
• Bilingual ability in English and another language is encouraged.

Responsibilities

• Coordinate vehicle purchases, maintenance, assignment, and repair with county agencies and private-sector companies.
• Maintain and update fleet databases and records to support vehicle maintenance and replacement.
• Plan and schedule comprehensive vehicle maintenance, repair, and inspection programs for public safety vehicles.
• Analyze records to identify vehicle reassignment and replacement needs and initiate appropriate action.
• Monitor and maintain a ready-reserve fleet of emergency apparatus.
• Study vehicle operating costs and recommend cost-effective utilization procedures.
• Investigate complaints regarding vehicle maintenance.
• Coordinate procurement of vehicle spare parts and equipment.
• Coordinate repair work and vehicle usage with other agencies as necessary.
• Prepare reports.
• Inspect 5% of vehicles repaired by contract mechanics and prepare weekly inspection reports.
• Review repair documentation and invoices to verify that labor, parts, and material rates comply with contractual agreements.
• Ensure factory warranty and recall work, scheduled maintenance, and inspections are completed in accordance with contractual agreements.
• Investigate customer complaints, determine appropriate resolutions, document findings, and follow up to ensure problems are resolved.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED