Vehicle Department Administrator
About The Position
MSX International is seeking a Vehicle Department Administrator to manage engineering fleet vehicles. This role involves coordinating vehicle distribution, maintaining accurate records in the vehicle management system, and ensuring timely entry and check-in/out of vehicle information. The administrator will also be responsible for submitting and tracking vehicle orders, overseeing vehicle maintenance, and coordinating repairs for buy-back vehicles. Additionally, the position supports internal and external vehicle loans, prepares vehicles for departmental uses, and assists with engineering events. Routine data entry and reporting, including bi-weekly inventory reports, weekly owner's manual status reports, and monthly governance updates, are key aspects of this role.
Requirements
- Recent college graduates with 6 months – 1 year analytical and reporting experience.
- BA/BS degree required.
- Excellent communication skills, comfortable with all management levels.
- Strong organizational, decision-making, and problem-solving skills.
Responsibilities
- Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
- Coordinate and distribute vehicles and distributor plates.
- Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
- Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
- Submit and track vehicle orders until arrival at NHQ.
- Ensure up-to-date vehicle maintenance.
- Track, confirm repairs and returns of buy-back vehicles.
- Coordinate with the engineering garage vehicle repairs.
- Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
- Prepare and coordinate VIP/Executive vehicle loans.
- Vehicle preparation for departmental uses, such as marketing, media, and special events.
- Support engineering events including benchmarking and testing.
- Conduct routine and ad hoc data entry and reporting.
- Bi-weekly vehicle inventory reports (department vehicles and buybacks).
- Weekly owner's manual status reports.
- Monthly and annual governance and syndicated template updates.
- Monthly Quick Reference Guide (QRG) reviews and tracking.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
