Administrator, Vehicle Program

PowerCo SE • St. Thomas, ON

1d • CA$51,090 - CA$63,860 • Onsite

About The Position

The Vehicle Program Administrator (6-month contract) will support the Corporate Vehicle Services team by providing coverage during a staff leave and contributing to the enhancement of vehicle program administration, workflows, policies, and processes. This position is in-person and located in the charming town of St. Thomas ON. This posting is for a currently vacant role.

Requirements

• College diploma or bachelor's degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• 1-3 years of experience in an administrative, operations support, or process improvement role.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills with fluency in English.
• Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office applications, particularly Excel; experience working with databases or enterprise systems is an asset.
• Customer-focused mindset with strong problem-solving and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.

Nice To Haves

• Experience in vehicle services, fleet management, automotive, transportation, or dealership operations is considered a strong asset.

Responsibilities

• Provide day-to-day administrative support for the Company Vehicle Program, including vehicle ordering, deliveries, inspections, returns, and key/fuel card management.
• Maintain accurate vehicle records and ensure timely updates throughout the vehicle lifecycle.
• Coordinate activities with internal stakeholders and external vendors to support smooth program operations.
• Review existing workflows and identify opportunities to improve efficiency, accuracy, and compliance.
• Support process improvements related to vehicle ordering, delivery, and surrender, including the creation of supporting tools and procedures.
• Develop and maintain desk instructions, user guides, training materials, and policy documentation.
• Ensure all documentation remains up to date and aligned with company policies, regulatory requirements, and program standards.
• Support intranet content updates and the creation of compliance resources.
• Respond to employee inquiries regarding vehicle ordering, deliveries, returns, repairs, and program policies.
• Act as a key point of contact for vehicle custodians and internal stakeholders.
• Build and maintain effective relationships with vendors and internal partners.
• Monitor vehicle inventory and lifecycle data to support operational decision-making.
• Track key performance indicators (KPIs) and assist with preparing reports, presentations, and program insights.
• Maintain accurate data within vehicle management systems and support reporting activities.
• Assist with system updates, testing, and continuous improvement initiatives.
• Support the setup and maintenance of vehicle information, including model and pricing updates.
• Work closely with the Company Vehicle Program Specialist and broader team to support daily operations and ongoing improvements.
• Provide backup support for core program activities as required.
• Take ownership of assigned responsibilities and deliver work with a high degree of accuracy, organization, and attention to detail.

Benefits

• Attractive Remuneration: The expected competitive compensation range for this position is $51,090 to $63,860 CAD annually.
• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
• Opportunities for development.
• Opportunities to participate in exciting company events that give back to the community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree