Vehicle and Fleet Manager

RISEBORO COMMUNITY PARTNERSHIP•New York, NY

7d•$78,000 - $78,000•Onsite

About The Position

The Vehicle and Fleet Manager oversees the organization’s vehicle fleet, including its management, maintenance, compliance, and lifecycle. The role ensures vehicles are safe, properly maintained, compliant, and available to support program needs across Meals on Wheels (MOW), Older Adult Centers, Supportive Housing, and Property Management. The manager oversees fleet budgets, vendors, records, insurance coordination, and vehicle acquisition and replacement, with a focus on operational efficiency and safety standards. The position manages driver safety and training and administers the organization’s GeoTab telematics system. It partners with Human Resources, Risk Management, and program and operational leaders to support driver evaluation, training, incident response, vehicle assignment, route efficiency, and ongoing fleet improvement.

Requirements

At least 5 years of experience operating commercial, non-profit, or governmental fleet vehicles.
Demonstrated supervisory or team management experience.
Valid New York State driver’s license with a clean driving record.
At least 5 years of driving experience.
Experience using telematics systems such as GeoTab, Samsara, or similar.
Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Strong understanding of Department of Transportation regulations, New York State Vehicle and Traffic Laws, and New York City driving zones.
Ability to lift up to 40+ pounds, walk extended distances, and climb stairs.
Excellent written and verbal communication skills in English.

Nice To Haves

Fleet management or safety certifications, such as Certified Fleet Professional, Smith System, or NTSI.
Associate degree or equivalent certification in Supply Chain/Logistics or a related field.
Commercial Driver’s License (CDL).

Responsibilities

Maintain an accurate inventory of organizational vehicles and related titles, registrations, inspections, keys/fobs, and documentation.
Establish preventive maintenance schedules and coordinate vehicle repairs and servicing with external vendors; deliver and retrieve vehicles as needed.
Manage fleet vendor relationships, negotiate competitive rates and service agreements, and monitor vendor performance.
Monitor vehicle age, mileage, utilization, fuel efficiency, condition, and depreciation to inform acquisition, replacement, and disposal decisions.
Monitor safety recall notices and ensure required actions are completed; maintain repair, maintenance, inspection, and compliance records.
Conduct periodic vehicle inspections for cleanliness, mechanical integrity, safety, and compliance with RiseBoro standards.
Monitor fleet expenditures, review invoices for accuracy, and support budget planning.
Coordinate documentation and follow-up for vehicle accidents, damage, insurance claims, and related incidents.
Maintain fleet data and provide regular reports on vehicle condition, maintenance, utilization, costs, compliance, and replacement needs.
Partner with program and operational leaders to ensure vehicles are properly assigned and available for organizational needs.
Partner with Human Resources to conduct motor vehicle record checks and background evaluations for new and current drivers.
Conduct in-vehicle skills assessments and road tests for newly hired drivers.
Facilitate in-house training, coordinate annual driver safety programs with Risk Management, and research external training courses.
Oversee accident reporting, conduct investigations for Risk Management, and assist with post-accident corrective actions.
Enforce driver compliance with local motor vehicle traffic laws and RiseBoro policies.
Audit routes and monitor speed and traffic zones, including school zones and bus lanes, to improve efficiency and schedule adherence.
Administer the GeoTab telematics system, including account setup, user training, and asset updates.
Use GPS, telematics, and in-car camera systems to monitor driving behaviors and optimize routes.
Generate weekly and monthly analytical reports to support continuous fleet improvement.