Vault Security and Operations Specialist
About The Position
The Vault and Safekeeping Specialist documents and maintains all tangible unclaimed property submitted to the State Treasurer’s Office for safekeeping. This position is responsible for checking property in and out of the facility, processing property and cash, maintaining property inventory, preparing property for delivery, assisting with all aspects of Unclaimed Property auctions. This position requires the adherence and enforcement of rules to protect the premises and property of the State of Illinois and its constituents; and provides confidential administrative support to the Examinations Audit Manager. Attendance is an essential function of this position.
Requirements
- Cash handling experience in the secure logistics or banking industry.
- Strong working knowledge of Microsoft Office products including high proficiency in Excel.
- High attention to detail and ability to work independently and as a team player in a deadline oriented environment.
- Ability to listen and communicate effectively and understand policies and procedures.
- Strong organizational skills.
- Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff and the general public.
- Physical ability to perform repetitive movements, sit, stand, walk and bend and ability to lift up to 50 lbs. and pull/push carts weight up to 1000 lbs.
- Ability to work in an enclosed high security setting and maintain confidentiality.
Responsibilities
- Schedules delivery, inventory, reconciling and storage of unclaimed safe deposit boxes.
- Provides confidential administrative support to the Manager of Vault Security and Operations.
- Helps management ensure that vault staff is following all established policies, procedures, and guidelines, and follows up on all issues to ensure quality control is maintained.
- Assists in all aspects of recording items collected and the reconciling of all items and cash processed using approved methods and documentation.
- Ensures error free and accurate cataloging of property into the database and maintains accurate computer records to reflect current and correct information.
- Monitors and verifies location of property of safe deposit box claims held in vault.
- Returns property to owners when claims are appropriately processed and approved.
- Supports all aspects of online and live auction workflows, including working with vendors to obtain appraisals and other key information in preparation of auction items.
- Works with management and software vendor in problem resolution and system enhancement.
- Performs other duties as assigned or required which are reasonably related to the duties enumerated above.
Benefits
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- Up to 4 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 15-25 Days of Paid Vacation time annually - (15 days in year one of employment)
- 13 Paid Holidays annually, 14 on even numbered years, and 1 Floating Holiday.
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- Commuter Savings Program (Chicago only)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
