Utility Warehouse Superintendent

City of Seguin•Seguin, TX

4d•Onsite

About The Position

The Utility Warehouse Superintendent plans, organizes, and supervises the daily operations of the City of Seguin’s Utilities Warehouse. The role ensures efficient procurement, receipt, storage, inventory control, and distribution of materials, equipment, and supplies supporting utility operations, capital projects, and emergency response. The superintendent leads warehouse personnel, maintains accurate inventory records, coordinates with utility divisions and purchasing, and ensures adequate stock levels while promoting a safe, organized, customer-focused work environment and compliance with City policies, procurement procedures, and applicable regulations. The position oversees inventory and asset management, purchasing coordination, financial and inventory record reconciliation, and the availability and accountability of tools, equipment, utility materials, and specialized assets. It also administers testing, tracking, and distribution of electrical safety equipment and maintains records for transformers, including movement, PCB testing, regulatory documentation, rebuilds, and disposal. The role may involve handling hazardous materials, working in areas where they are stored, and performing strenuous work outdoors in varying weather conditions.

Requirements

High school graduation or equivalent.
Five years of progressively responsible warehousing, inventory control, materials management, purchasing, or related experience, including supervisory experience.
Experience should include responsibility for inventory accuracy and reconciliation, purchasing and receiving, recordkeeping, cycle counts, and annual physical inventory.
State of Texas Class C driver's license and a good driving record.
Ability to obtain CPR certification within 18 months of employment and maintain it.
Forklift certification or ability to obtain it within six months of employment.
OSHA 10 General Industry certification or ability to obtain it within six months of employment.
FEMA ICS-100 certification or ability to obtain it within six months of employment.
FEMA ICS-200 certification or ability to obtain it within six months of employment.
Ability to perform CPR.
Ability to lift and maneuver up to 112 pounds.
Ability to read maps and interpret map logic.
Ability to perform strenuous outdoor work in varying and potentially severe weather conditions, including rain and lightning.
Ability to read, record, maintain, analyze, and report inventory information and records, including commodity numbers, PCB records, transformer movement documentation, spreadsheets, purchase orders, invoices, and supporting documents.
Ability to use computerized inventory and asset management systems, purchasing and financial systems, Microsoft Excel, Word, Outlook, and other City software.
Ability to generate, analyze, reconcile, and interpret inventory and financial reports.
Ability to research materials, tools, equipment, vendors, and purchasing information.
Ability to communicate professionally and courteously with vendors, employees, supervisors, and citizens, and to communicate clearly by radio, telephone, email, and in person.
Ability to apply safety practices and principles to report and prevent accidents.
Ability to work independently with limited supervision, exercise sound judgment, pay close attention to detail, maintain accurate records, and identify and resolve discrepancies.
Ability to train others.
Knowledge of the City's electric system, including types and uses of materials and tools; transformer types, sizes, voltages, and overhead and pad-mount configurations; and field material names.
May handle toxic or hazardous materials or work in areas where such materials are stored, and may work under prolonged stress due to electrical hazards.

Nice To Haves

Experience with computerized inventory or asset management systems and financial or purchasing systems.
Knowledge of water, wastewater, and/or electric utility materials and operations, including forklift operation.
Knowledge of water distribution and wastewater collection materials and tools and their proper names.

Responsibilities

Plan, organize, supervise, and evaluate daily Utilities Warehouse operations supporting utility operations, capital improvement projects, and emergency response.
Supervise, train, mentor, and evaluate warehouse personnel; set performance expectations and ensure compliance with City policies and departmental procedures.
Participate in employee recruitment, selection, promotion, discipline, and termination; complete performance evaluations, coaching, counseling, and performance improvement plans.
Assist with developing, administering, and monitoring the warehouse operating budget, and identify ways to improve efficiency and reduce costs.
Oversee inventory procurement, receipt, storage, issuance, tracking, reconciliation, adjustments, transfers, returns, and disposal; maintain supporting documentation and authorization.
Ensure materials, equipment, and supplies are available to Electric, Water, Wastewater, and Utility Engineering Departments for routine maintenance, emergency response, and capital projects.
Maintain inventory management systems, including work order integration, barcode technology, and inventory control processes.
Coordinate with Finance, Purchasing, and Utility management to reconcile inventory records with invoices, purchase orders, general ledger information, and other financial records; research discrepancies and provide supporting documentation by established deadlines.
Maintain warehouse inventory and activity data, assign checked-out inventory to appropriate account numbers, and ensure transactions are entered accurately and promptly.
Establish and monitor minimum and maximum inventory and reorder levels; review outstanding purchase orders, back orders, lead times, and critical stock levels.
Oversee the issuance, tracking, maintenance, and accountability of tools, equipment, and specialized utility assets.
Administer testing, tracking, and distribution of electrical safety equipment, including rubber gloves, line hoses, and blankets, in compliance with applicable safety standards.
Maintain transformer records, including inventory, movement, PCB testing, regulatory documentation, rebuilds, and disposal.
Coordinate procurement by preparing requisitions, obtaining quotes, evaluating products, receiving materials, and working with vendors and manufacturers to ensure timely delivery and product quality.
Check out materials to electric and water/wastewater crews and communicate with them to determine project needs and adequate inventory.
May unload and load freight and move materials for other departments using a forklift.
Perform other duties as assigned.