Utilities Inventory Specialist

Charlotte, County of•25550 Harbor View Road Port Charlotte 33980, FL

3d•Onsite

About The Position

Performs technical and administrative work managing the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of a County warehouse, storeroom, supply yard, or departmental specialty commodities area. Work may also involve the operation of certain automotive type and heavy equipment utilized for unloading, relocating, and loading inventory and construction supplies such as heavy pipe, rock, and gravel.

Requirements

High school diploma or equivalent.
One (1) year of experience in the receipt, storage, control, and issuance of materials, parts, and related stock items.
Must maintain a valid driver’s license.
Knowledge of departmental policies, plans, and procedures.
Knowledge of modern office practices, plans, and procedures.
Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
Knowledge of inventory methods, procedures, and records used in maintaining control over property and equipment.
Knowledge of office practices, procedures, and use of equipment.
Knowledge of standard office computer equipment and software applications; ability to maintain accurate records and reports.
Skill in effective communication, both orally and in writing.
Skill in prioritizing and organizing work.
Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
Ability to perform multiple tasks with accuracy and attention to detail.
Ability to ascertain priorities and meet deadlines and objectives.
Ability to make arithmetic computations accurately and rapidly.
Ability to make recommendations and to use resourcefulness and tact in solving new problems.
Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
Ability to follow written and oral instructions.
Ability to operate a motor vehicle.
Ability to provide internal/external guidance and customer assistance via all forms of communication.
Ability to use computers for data entry, word processing, and/or accounting purposes.
Ability to author reports, business correspondence, and procedure manuals.
Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

Responsibilities

Procures a variety of equipment, materials, and supplies in compliance with County purchasing policies and regulations.
Receives requests for equipment, materials, and supplies: researches and determines appropriate procurement method; develops and/or verifies specifications; reviews prepared requests for bid/proposal; and evaluates vendor responses.
Places orders with vendors using a county procurement card or county Purchasing software.
Researches vendors, current catalogues, and online sources to determine the most competitive pricing for parts and equipment.
Processes inventory at receiving: receives materials, equipment, and supplies; verifies packing slips, quantity, and quality of items received against purchase orders and/or specifications; and notifies supervisor of discrepancies.
Shelves and stores materials, equipment, and supplies: performs accurate count of incoming materials; enters items into database; ensures proper shelving of inventory; updates stocking levels; and maintains inventory locations.
Issues parts, tools, supplies, orders, or other items: fills requisitions from stock of parts and supplies from inventory; reviews requests to ensure accuracy and closes out completed requisitions; and maintains logs/records of all materials checked out or issued.
Estimates stock needs and consults with supervisors and other officials as to changes in inventory levels and reorder points; notifies supervisor of low stock levels.
Maintains accurate records of procurement activities and inventory; reviews all invoices for accuracy; investigates and resolves any discrepancies; and conducts inventory counts.
Enters data from received purchase orders and creates documents and reports in the County’s financial system for the issuance of purchase orders for goods and services, in accordance with established procedures.
Reconcile procurement card statements at the end of each billing cycle.
Maintains storage of hazardous materials and/or waste; ensures compliance with safety rules and regulations, policies and procedures; and coordinates removal of waste materials as needed.
Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.
All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.