Utilities Coordinator

City of Denton•Denton, TX

11d•Onsite

About The Position

The Utilities Coordinator facilitates internal and external process and communication improvements and coordinates the negotiation and relocation of utility facilities so construction projects can be completed on time and within budget. The position also manages the City of Denton’s right-of-way (ROW) permitting process. It coordinates City construction projects among City departments, external stakeholders, and franchise utility companies; serves as a liaison and single point of contact for utility owners; and supports planning, plan reviews, schedule coordination, and resolution of utility conflicts. The role maintains tracking and contact systems, interprets plans, assists with project schedule development, prepares or reviews utility agreements and as-built drawings, and issues and assigns permits within the Public Works Inspection division. It reviews and enforces relevant ordinances, agreements, and other documents, and provides stakeholders with information about capital construction status and project concerns. The role also reviews project plans, specifications, reference standards, and shop drawing submittals as needed, and coordinates ROW activities to avoid conflicts with City events. The position requires a bachelor’s degree in a relevant field and five years of related experience, or an equivalent combination of education, experience, certifications, and licenses. It requires a valid Class C driver’s license and state-required minimum automobile liability insurance before employment, or within 90 days of hire for the Texas license and insurance. The position is based in an office setting, with travel to City of Denton buildings and professional meetings as required. Regular and punctual worksite attendance is required; the role occasionally involves irregular or prolonged hours.

Requirements

Bachelor’s degree from an accredited college or university in Engineering, Construction Management, Business Administration, or a related field, and five years of experience in construction management, utility coordination, right-of-way management, or a related field; or an equivalent combination of related education, experience, certifications, and licenses.
Knowledge of applicable federal, state, and local government laws, ordinances, and regulations.
Knowledge of franchise utility operating standards.
Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
Knowledge of utility products, construction details, relevant rules, and quality standards.
Knowledge of project management principles, including reviewing and recommending project improvements based on scope and budget.
Moderate problem-solving skills, including identifying moderate-to-complex problems, evaluating options, and implementing solutions.
Intermediate-level skill with Microsoft Office 365 products and other software systems.
Ability to provide exceptional service to internal and external customers and use tact, patience, and courtesy in interpersonal relationships.
Ability to work independently and/or in a team environment while handling multiple tasks and changing priorities with attention to detail.
Ability to establish and maintain effective interpersonal relationships.
Ability to handle difficult and stressful situations with professional composure and confidentiality.
Ability to communicate effectively orally and in writing for the needs of the audience.
Ability to support controversial positions, negotiate sensitive issues, and present to internal and external stakeholders.
Ability to develop, understand, interpret, and apply rules, policies, procedures, and operations.
Must have and maintain a valid Class C driver’s license and valid state-required minimum automobile liability insurance before employment; a Texas Class C license and state-required insurance must be obtained within 90 days of hire as required by state law.
Must pass a drug test, driver’s license check, criminal history background check, employment history verification, and Social Security number verification.
Must maintain regular and punctual attendance at the worksite.

Responsibilities

Coordinate City construction projects among internal and external stakeholders, including City departments and franchise utility companies.
Act as liaison between City departments and utility owners to coordinate planning and status updates for upcoming construction projects.
Serve as the single point of contact between City representatives and utility owners, scheduling regular coordination meetings for plan reviews at project milestones and to establish mutual understanding of schedules and constraints.
Create and maintain a tracking system to monitor and report identified utility relocations and potential utility conflicts.
Maintain an active contact list for ROW stakeholders and coordinate with the ROW permitting process.
Interpret plans and assist with project schedule development to anticipate conflicts and resolutions.
Prepare or review Utility Colocation Agreements and Joint Use Agreements, record as-built drawings, recommend adjustments, and confer with Legal as appropriate.
Issue and assign permits within the Public Works Inspection division.
Review, implement, and enforce the ROW Construction Management Ordinance, Franchise Agreements, Wireless License Agreements, Interlocal Agreements, ROW Use Agreements, Surety Bond Form, and similar documents.
Assist internal and external stakeholders with information about capital infrastructure construction status and project concerns.
Interpret and analyze project plans, specifications, reference standards, and shop drawing submittals for contractors as needed.
Communicate with stakeholders to ensure ROW activities do not conflict with City events.
Follow established safety procedures, maintain equipment safely, and report unsafe conditions or needed repairs.
Travel to City of Denton buildings and professional meetings as required.