USCIS Communications Legal Assistant
About The Position
At Moaddel Law Firm, we are committed to providing compassionate, strategic, and aggressive legal advocacy for immigrant families. With decades of experience serving Latino communities throughout California, we understand that every immigration case represents a family’s future—not just a legal matter. The Opportunity We are looking for a USCIS Communications Legal Assistant who thrives in a fast paced environment and can manage large volumes of client communication. This role supports clients and attorneys by keeping them informed, gathering required documents, managing deadlines, conducting intro calls, and ensuring every USCIS case moves forward accurately and on time. You will handle incoming and missed calls, schedule follow ups, track deadlines, update spreadsheets, and support overall USCIS case progress.
Requirements
- At least 2 years of experience as a Legal Assistant.
- Previous experience working with USCIS cases and procedures.
- C1 level fluency in English and Native Spanish required.
- Strong organizational and communication skills.
- Ability to manage high call and task volume.
- Comfortable using legal software such as Clio, Docketwise, RingCentral, Google Suite.
- Detail oriented, proactive, and reliable.
- A dependable laptop or desktop (8GB RAM minimum, Core i5 or higher) paired with a stable 10 Mbps connection to ensure smooth performance.
- Ability to receive payments in USD via PayPal.
Responsibilities
- Address incoming and missed calls with exceptional customer service
- Keep clients updated throughout their USCIS process
- Perform intro calls within 24 hours of case assignment
- Send follow up emails and text messages daily
- Create client profiles and forms, and send Docketwise invitations
- Add new cases to spreadsheets and update tracking systems
- Request and collect required documentation from clients
- Calendar USCIS and internal deadlines
- Schedule USCIS related prep meetings and client appointments
- Organize, maintain, and close case files
- Review and act on approximately 15–30 Clio tasks per day
- Manage around 18 incoming calls per day and 12 document request workflows
- Review emails, text messages, and customer service chats daily
- Verify passports, medical exams, money orders, and submit filing requests
- Prepare NCLs and closure letters when needed
- Complete e filings within 72 hours of CT request (for typographical corrections and non delivery notice requests)
- Attend daily team meetings
- Coordinate Phase 4 post filing updates and spreadsheets
- Assist attorneys with USCIS interview preparation scheduling
- Organize FOIA requests and route them to the FOIA team when applicable
Benefits
- Opportunity to grow within a structured USCIS department
- Hands on experience in immigration processes
- Stable long term position with clear workflows and expectations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
