IP Paralegal

Wella

1d•$115,000 - $145,000•Hybrid

About The Position

The US Intellectual Property Paralegal will provide critical operational and administrative support to the Global Trademark & Brand Protection team. This role focuses on trademark filing and prosecution, portfolio maintenance, coordination with external counsel, and following up on these deadlines using our IP database (DIAMS). The US IP Paralegal will also support the team on billing, reporting, and data analysis for quarterly business reviews and management presentations.

Requirements

Paralegal certificate or equivalent qualification; bachelor's degree preferred.
Minimum 3–5 years of experience as a trademark paralegal, either in-house or at a law firm with a significant trademark practice.
Hands-on experience filing and prosecuting trademark applications before the USPTO and other IP offices is preferred.
Experience coordinating with foreign counsel on multi-jurisdictional trademark matters.
Proficiency with IP management databases (DIAMS or equivalent, such as CompuMark, Anaqua, or Corsearch).
Strong attention to detail and ability to manage high volumes of deadlines simultaneously.
Excellent organizational skills and ability to prioritize competing tasks.
Clear and professional communication skills in English and French, both written and verbal.
Proficiency in Microsoft Office Suite (Excel in particular for reporting).
Proactive, self-directed work style with ability to operate with minimal supervision.
Collaborative, with comfort working across time zones and in a global team environment.
Familiarity with trademark prosecution procedures across multiple jurisdictions.

Responsibilities

Prepare and file trademark applications directly online (US, EU…) or with external local agents under the instruction and supervision of trademark lawyers.
Handle straightforward office actions before the same offices, including responses to formality objections and simple refusals, under the supervision of trademark lawyers.
Coordinate directly with external law firms to file and prosecute trademark applications in the company’s priority jurisdictions.
Maintain accurate and up-to-date records of all filings and prosecution activity in DIAMS.
Support trademark lawyers in preparing annual portfolio review meetings with the business.
Manage the trademark renewal process before USPTO.
Coordinate renewal instructions with Dennemeyer and external counsel where applicable.
Ensure all portfolio changes, renewals, and status updates are accurately reflected in DIAMS.
Serve as the primary operational point of contact with external law firms for filing, prosecution, and renewal matters.
Issue instructions to external counsel, follow up on pending actions, and ensure timely delivery of work product.
Serve as the first point of contact for external counsel on purchase orders, billing, and invoicing matters.
Prepare data and reports for monthly or quarterly business reviews, including trademark portfolio statistics, enforcement activity summaries, brand protection statistics.
Assist with preparation of presentations and briefing materials for internal stakeholders.
Support brand protection reporting and data compilation as directed by the team.
Ensure DIAMS data integrity through regular audits and clean-up of portfolio records.
Serve as back up for EU IP paralegal based in Darmstadt, Germany.
Ad hoc administrative support to Head of IP.