Paralegal

Balfour Beatty Communities•Malvern, PA

4d•Onsite

About The Position

The Paralegal will have various administrative and paralegal responsibilities and will assist the General Counsel and Manager of Legal Services. The position requires participation in Legal Department meetings and interaction with other corporate departments and Company affiliates as may be necessary.

Requirements

Bachelor’s degree in Business, Communications, Paralegal studies, or related field plus certification in Paralegal studies preferred.
Minimum of 2 years’ experience in a corporate legal department
Proficiency in Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, and Teams is required.
Possess strong interpersonal and organizational skills, be detail-oriented and have the ability to prioritize and manage workload.
Ability to work independently as well as part of a team.
Expert proofreading, writing and typing skills.

Nice To Haves

Experience using Litigation Management software and Smartsheet is a plus.
PA notary license is a plus.

Responsibilities

Formation and tracking
Disposals
Minute Book maintenance
Annual Reports/Regulatory Filings
W9 Requests
EIN and Officer Charts
Assist with Personal Property Tax returns
Assist with KYC requests
Document production for closing
Facilitate Signatures
File closing documents
Document production
Track due dates
Assist in compiling response
Assist with quarterly and annual Legal reports
Draft contractual notices and certifications
Collect and review project abstracts to assist in creation of Smartsheets to track reporting requirements.
Business Licenses for Multi-Family Properties - research requirements, initiate new licenses and track/process renewals
General Contractor Licenses – research requirements, initiate new licenses and track/process renewals
Broker License – track/process renewals
Review project-related documents and contracts
Prepare contracts using Company standard forms
Review Bond Requests for accuracy and facilitate approvals/signatures.
Data entry of threatened or pending litigation into Legal Department’s litigation software platform (Brightflag).
Assist with issuing Litigation Hold Memoranda to relevant staff and drafting initial correspondence related to threatened or pending litigation.
Assist with reporting to insurance broker and insurance carriers regarding claims submission and gathering documentation requested by carrier/outside counsel.
Coordinate settlements including facilitating signatures, vendor setup and distribution of payment
Overall knowledge of invoice payment process to assist as needed.
Preparing transmittal letters and FedEx deliveries.
Assisting Legal Department with miscellaneous tasks/projects.
Maintain Legal Documents in Sharepoint and Microsoft Teams
And other duties as assigned