US Accounts Payable Assistant (Latin America)

Cloud Accountant Staffing

1d•Remote

About The Position

You'll be the first set of eyes on every invoice — monitoring the AP inbox, entering data into the Transportation Management System (TMS), and flagging anything that doesn't add up. You'll keep records organized, maintain Notice of Assignment and Letter of Release documents in the system, and partner with the finance team to resolve issues quickly. You'll learn the Ascend platform (training provided) and grow into a trusted contributor on the AP workflow. This is the role where careful, consistent work matters more than years of experience — if you take pride in getting the small things right, you'll thrive here.

Requirements

High school diploma or equivalent required; coursework in accounting or finance preferred
Strong attention to detail and accuracy in data entry
Ability to manage multiple tasks and prioritize effectively
Clear and professional written communication skills
Proficiency in Microsoft Office (especially Outlook and Excel)
Confident written and spoken English
Comfortable working U.S. business hours (night shift, PH-based)

Nice To Haves

Prior experience in accounts payable, data entry, or administrative support
Experience with TMS or Ascend systems
Background in logistics, transportation, or factoring/finance industries

Responsibilities

Keep the front door of AP clean and responsive.
Monitor and maintain the AP inbox; review and respond to incoming emails promptly
Communicate discrepancies or missing information to the right teammate by email
Track outstanding items through to resolution
Get the data right the first time.
Enter invoice and payment data into the TMS accurately and on schedule
Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields
Maintain Notice of Assignment and Letter of Release records within the system
Build proficiency in the tools the team relies on.
Learn and use the Ascend platform to support AP processes (training provided)
Work confidently in Microsoft Outlook and Excel daily
Leave a trail anyone can follow.
Keep digital records organized, naming consistent, and supporting docs filed in the right place
Support the finance team with additional administrative tasks as needed