Urology Administrative Supervisor

Universities of Wisconsin•Madison, WI

5d•Hybrid

About The Position

The Department of Urology is looking for an Administrative Supervisor. This is a key administrative leadership position supporting programs and faculty in the Department of Urology. Our nationally recognized department advances the health of Wisconsin and beyond through our research, educational programs, and state-of-the art clinical treatments for urologic cancers and benign urologic conditions that significantly impact quality-of-life. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Requirements

Strong computer proficiency including experience with Microsoft Word and Excel
Minimum of two years administrative experience within an academic medical center
Accuracy, ability to manage multiple projects, and strong written and verbal communication skills
Strong leadership skills
Strong customer service and ability to effectively collaborate with wide range of stakeholders
The ability to maintain compliance and confidentiality while exercising good decision making

Nice To Haves

Bachelor’s Degree preferred

Responsibilities

Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
Serves as the primary contact and subject matter expert for specified program policies and procedures
Coordinates with senior management to define program goals and fiscal objectives
Identifies opportunities for program improvements and makes recommendations to the appropriate entities
Assists in coordinating the complex daily activities of faculty
Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel