Urgent Care Receptionist (Summer Temp)

Cape Cod Healthcare•Orleans, MA

About The Position

This is a temporary summer position for an Urgent Care Receptionist. The role involves providing secretarial and clerical support in an efficient and professional manner. Key responsibilities include managing patient registration, collecting payments, handling phone calls, maintaining patient records, and ensuring accurate administrative tasks. The position requires excellent communication and interpersonal skills, proficiency in office technology, and the ability to adapt to changing demands. The ideal candidate will demonstrate a commitment to service excellence.

Requirements

Strong communication and interpersonal skills required.
Experience of current office technology, proficient in computer office application.

Nice To Haves

Experience in an office setting with at least 1 year experience preferred.
Medical Terminology knowledge preferred.

Responsibilities

Provide secretarial/clerical coverage in an efficient, timely and professional manner.
Review payment policies and collect copay at time of service.
Greet patients, obtain demographic and insurance information, and register patients into the system.
Answer telephone in less than four rings, direct calls to appropriate persons, and take accurate messages.
Obtain legally acceptable general consents to bill third parties.
Secure copies of valid insurance cards and photo identification cards.
Open and distribute mail.
Fax prescriptions to pharmacy for patients as needed.
Refer to Medical Records any patients, outside agencies, and physicians looking to obtain copies of medical records.
Assist physician in contacting CCHC on call providers or a patient’s primary care physician.
Maintain patient records including the retrieval of patient charts to file correspondence, reports, test results, etc.
Pull charts for telephone messages as needed.
Scan documents into patients’ charts as needed.
Refer to billing those patients unable to pay and/or have questions regarding billing.
Distribute charts to secretary, nurse, or physician as needed.
Perform all responsibilities/duties required by the position as defined in the scope of service, to assure that the needs of the patient are well served.
Ensure accurate maintenance of administrative records and work/communicate cooperatively with co-workers, patients, visitors, and other personnel within and outside the practice.
Demonstrate the ability to adjust to unexpected changes to assure that all responsibilities/duties are met during absences or increased patient volumes.
Perform other essential work-related duties as requested/directed.
Consistently provide service excellence to all patients, family members, visitors, volunteers, and co-workers in a manner that reflects MACC’s commitment to CARES: compassion, accountability, respect, excellence, and service.