Upfit Specialist & Fleet Operations Buyer
About The Position
This role serves as the day-to-day vehicle upfit and dealership purchasing contact on the vehicle acquisition team. The position provides comprehensive fleet management support, optimizing vehicle procurement, upfit design, and delivery operations. The responsibilities include managing the full vehicle lifecycle from OEM ordering and factory coordination to upfit specification and vendor management, while delivering cost-effective solutions that balance operational requirements, budget constraints, and timeline demands. The role leverages knowledge of vehicle upfit design, OEM incentive negotiation, out-of-stock sourcing, and vendor performance to manage and deliver efficient fleet deployments with minimal downtime.
Requirements
- Expertise on upfit specifications, fitment guidelines, and knowledge of which upfit facilities to engage with
- 5-7 years' experience in FMC purchasing and upfit
- Self-starter who embeds into the business, anticipates team needs, and starts delivering before being asked
- Strong verbal and written communication skills
- Experience consulting directly with clients
- Ability to synthesize data into thoughtful and understandable drafts of memos, emails, and presentations
- Adept at juggling numerous projects simultaneously and still hitting deadlines
- Exceptionally strong PowerPoint and Excel skills
Nice To Haves
- Industry experience in transportation, leasing, automotive or fleet applications, or vehicle rentals
- Bachelor of Science or Bachelor of Arts degree
Responsibilities
- Collaborating with upfit vendors and internal departments to coordinate vehicle customization and equipment installations
- Managing quotes and POs for upfit services, ensuring specifications meet fleet standards and operational needs
- Scheduling upfit timelines to minimize vehicle downtime and ensure timely fleet deployment
- Inspecting and documenting completed upfits for quality assurance and compliance with contract specifications
- Troubleshooting upfit issues and coordinating remediation or warranty claims with vendors
- Coordinating with manufacturers on direct vehicle orders, managing specifications, delivery schedules, and order modifications
- Processing and tracking OEM purchase orders through the entire procurement cycle, from requisition through delivery
- Communicating with OEM representatives to resolve delivery delays, defects, and warranty issues
- Maintaining accurate records of OEM orders and ensuring alignment with fleet requirements and budget constraints
- Expediting orders when needed to meet operational timelines and fleet deployment schedules
- Managing inventory procurement for fleet vehicles and components, balancing cost optimization with availability and lead time requirements
- Developing and maintaining relationships with multiple suppliers to ensure competitive pricing and favorable terms on stock purchases
- Arranging logistics for vehicle delivery, including freight carriers, specialized transport, and inbound logistics coordination
- Tracking shipments and managing delivery schedules to optimize fleet receiving and storage capacity
- Coordinating with logistics partners to ensure vehicles arrive safely and on schedule
- Supporting transportation cost management through carrier negotiation and freight optimization
- Serving as primary contact for fleet transportation issues, resolving delays and addressing logistics concerns
Benefits
- Bonus eligible
- Autonomy to take ownership, move quickly, and turn ideas into action
- Leadership that values pragmatism, creativity, and momentum
- Clear accountability, low ego, and learning as you go
- Chance to shape how the company operates, scales, and wins
- Work that has a meaningful impact on the future of mobility
- Equal opportunity employer
- Commitment to DEIB initiatives and building a diverse team
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
