University Events Coordinator

University of Tulsa • Tulsa, OK

7h

About The Position

Responsible for managing the student union and outdoor spaces, as well as
provides support for other spaces as needed. Through collaboration with Campus
Services, Facilities Management, Campus Security and outside vendors, the
University Events Coordinator leverages the resources needed to produce events
and activities.

Requirements

• Basic knowledge of events and how they are organized / facilitated.
• Ability to multi-task efficiently in a fast-paced environment, drive projects to completion, and act with a sense of urgency.
• Extremely proficient with Microsoft Suite.
• Excellent verbal and written communication skills, ability to communicate effectively at all levels of the company and with external clients.
• A collaborative team player, who can coordinate work effectively with employees, team members, and outside vendors.
• Ability to maintain a high level of confidentiality.
• High attention to detail, demonstrated practice of establishing effective priorities and meeting deadlines.
• Strong customer service with a can-do attitude and strong interpersonal skills.
• Bachelor’s Degree required.

Nice To Haves

• Previous work at academic institutions preferred.
• Proficient in Ad Astra, or other event software.
• Crowd Control Certification preferred.
• CPR / AED Certification preferred.

Responsibilities

• Maintains the Union and Mayo SAC, including the spaces’ event equipment.
• Facilitates communications regarding the scheduling of outdoor spaces.
• Exercises awareness with regard to building and event safety.
• Supervises and trains Student Staff.
• Maintains Ad Astra reservations, including identifying appropriate spaces for events and activities.
• Maintains Event Help email inbox.
• Provides event staffing support.
• Assists with developing event procedures and policies.
• Communicates with external clients and oversees client satisfaction survey.
• Supports the University Events Coordinator by drafting estimates and contracts for external clients utilizing space in the Union, Mayo SAC, and outdoor spaces.
• Supports the University Events Coordinator in tracking billing for external events in Union, Mayor SAC, and outdoor spaces.
• Maintains the Campus Services social media accounts.
• Runs reports and conducts data analysis related to social media account activity.
• Maintains knowledge of current social media trends.
• Supports Visitor/Conference Services.
• Performs related responsibilities as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level