University Development Coordinator

California State University, Sacramento•Sacramento, CA

4d•$4,367 - $6,362•Onsite

About The Position

This position provides comprehensive administrative and operational support to the Senior Associate Vice President for Development and the University Development Department. The incumbent also supports the Directors of Development, Development Associates and their teams by coordinating travel arrangements in Concur, processing expense reports, preparing agendas and meeting materials, reconciling ProCard statements, facilitating purchases through the P2P Marketplace, and providing project support for Development initiatives. Responsibilities encompass a broad range of administrative functions, including mail processing, records and file management, budget support, data collection, and the preparation of routine reports. The incumbent works independently under general direction to support the administrative operations of University Development and may assume coordination and lead work responsibilities as assigned. This role requires the ability to manage multiple priorities simultaneously while exercising sound judgment and discretion. The incumbent must interpret and apply policies and procedures effectively and address challenges through practical, thorough, and innovative problem-solving.

Requirements

Fully functional knowledge of and skill in standard office procedures and practices
Ability to understand and operate in a variety of organizational structures
Thorough knowledge of English grammar, spelling, and punctuation
Ability to clearly communicate orally and in writing
Ability to use and quickly learn new office support technology systems and software packages
Experience providing clerical and administrative support functions
Expertise in using office software packages, technology and systems (e.g. Microsoft Outlook, Word, Excel, Access, and PowerPoint)
Ability to serve as the key contract and expert for a highly complex program
Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
Ability to carry out a variety of professionally complete assignments, exercising sound judgement political skill, and discretion
Ability to troubleshoot most office administration problems and respond to all inquiries and request related to work area
Ability to work independently and exercise sound judgement
Self-motivated, confident, flexible, with high emotional intelligence and sensitivity to others; diplomatic and able to maintain a high level of confidentiality
Experience with administrative process analysis and project planning
Experience in setting goals, priorities and meeting established target dates
Experience independently researching and resolving problems
Exceptional communication skills in person, on telephone, via email or web chat; ability to maintain composure and professionalism
Ability to effectively interact with a diverse population of students, faculty, staff, executives, external entities/agencies and the general public
Working knowledge of financial record-keeping and procedures
Outstanding organizational and time management skills with the ability to coordinate multiple, simultaneous projects and strict deadlines while producing accurate, detail-oriented results
Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community
Ability to work occasional evenings and weekends
Satisfactory completion of the background check process
Must reside in the State of California
Furnish proof of eligibility to work in the U.S.

Nice To Haves

Experience working at an institution of higher education
Knowledge of University system software (i.e., CHRS, P2P, Concur, Finance Data Warehouse, PeopleAdmin)
Experience maintaining, monitoring, and reconciling budgets
Prior experience in an Advancement unit
Experience with planning events