Unit Sponsored Projects Analyst 2

Oregon Health & Science University•Portland, OR

23h•Hybrid

About The Position

The Unit Sponsored Projects Analyst 2 (USPA2) is a senior-level post-award research administrator in the Department of Medicine Research Office. The role supports a diverse portfolio of sponsored projects, with a significant focus on clinical research and industry-sponsored clinical trials, and works closely with the Division of Cardiovascular Medicine and the Knight Cardiovascular Institute clinical trials research teams. The position partners with investigators, research teams, and institutional stakeholders to ensure financial accuracy, billing compliance, revenue tracking, and adherence to sponsor and regulatory requirements. It handles complex portfolios, exercises independent judgment, performs predominantly analytical work, and supports research activities from award setup through closeout. The position manages clinical research and clinical trial finances, including study budgets, sponsor payment schedules, invoicing, participant-related revenue, research expenses, research charges, enrollment-based revenue, sponsor payments, accounts receivable, and study financial performance. It also provides comprehensive post-award financial management and compliance support, prepares financial reporting and forecasts, and assists with departmental research administration activities. The role is hybrid and primarily remote, but may require travel to campus for meetings or other needs. It involves extended computer use and office functions such as responding to email, composing documents, and responding to Teams and email inquiries.

Requirements

Bachelor’s degree and five years of grants/contracts administration experience or post-award financial analysis experience; or seven years of grants/contracts administration or post-award financial analysis experience; or Society of Research Administrators (CRA) certification and five years of grants/contracts administration experience.
Prior academic health center or relevant financial-specific experience performing analysis related to operational and sponsored projects.
Mathematical skills and financial experience required for preparing financial reports and understanding expenditures.
Strong knowledge of federal and state grant requirements and regulations.
Intermediate spreadsheet skills, including complex functions, formulas, and formatting.
Experience with relational databases.
Ability to use sophisticated conceptual, numerical, and analytical skills to solve complex and unique financial problems.
Strong verbal and written communication and interpersonal skills, including the ability to consult with internal and external customers about potentially sensitive matters or issues.
Exceptional customer service skills in person and on the phone, and experience serving diverse populations.
Demonstrated success working independently and as part of a collaborative team.
Self-direction in responsibilities and ability to work with little supervision on delegated projects.
Demonstrated success prioritizing, organizing, and handling multiple tasks and deadlines with little supervision.
Ability to work independently as well as in a team environment.
Ability to perform key office functions, including extended computer work, responding to email, composing documents, and responding to Teams and email inquiries.

Nice To Haves

Previous experience in research, academia, finance, clinical trials finance, or grant administration.
Two years of OHSU accounting or financial analysis experience.
Experience managing a high volume of sponsored projects and related labor distributions.
Understanding of pre-award processes.
Knowledge of OHSU’s Office of Proposal and Award Management (OPAM) policies and procedures.
Experience with OHSU systems including Cognos, Oracle, Rubix, and Matrix.
Advanced skill with the MS Office Suite, including Word, Excel, and PowerPoint.

Responsibilities

Manage the financial administration of clinical research studies and industry-sponsored clinical trials.
Review study budgets, sponsor payment schedules, invoicing requirements, participant-related revenue, and research expenses.
Reconcile research charges and collaborate with the Clinical Research Billing Office to resolve billing discrepancies, coverage analysis issues, sponsor-billable charges, and participant-care expenses.
Track enrollment-based revenue, sponsor payments, accounts receivable, and study financial performance.
Support study closeout and ensure compliance with sponsor agreements, OHSU policies, Medicare Coverage Analysis requirements, and applicable research billing regulations.
Serve as a key financial resource to investigators and study teams throughout the clinical trial lifecycle.
Provide post-award management of sponsored projects from award setup through closeout.
Review and approve expenditures; manage labor distributions; complete effort certification and labor adjustments; prepare and monitor invoices; reconcile revenue; analyze suspense activity; and ensure compliance with sponsor, federal, and institutional requirements.
Advise investigators and research leadership on award management and long-term financial stewardship.
Prepare and analyze financial reports, projections, and forecasts for sponsored projects and research programs.
Monitor financial performance, identify financial risks, project spending trends, and develop recommendations to support decision-making and research portfolio sustainability.
Support departmental research administration activities, including service center billing, audit requests, reporting needs, and selected pre-award activities requiring post-award financial expertise.
Collaborate with research administration colleagues to ensure continuity of operations across the research lifecycle.
Perform other duties as assigned.