Proposal Analyst or Senior Proposal Analyst, Office of Sponsored Projects

University of Texas at Austin•Austin, TX

10d•$65,000 - $75,000•Remote

About The Position

The Office of Sponsored Projects (OSP) at The University of Texas at Austin coordinates externally funded research and sponsored projects. OSP supports faculty and professional research staff in securing and stewarding external funding. This position assists faculty members, principal investigators, and other university research staff with developing, preparing, reviewing, and submitting research proposals to sponsoring agencies and organizations. It reviews proposals for compliance with sponsor, federal, state, local, and university guidelines and regulations, and provides advice on necessary corrections. The appointment level—Proposal Analyst or Senior Proposal Analyst—is based on experience and education. The Proposal Analyst role includes reviewing proposal budgets, troubleshooting electronic submissions, maintaining proposal information in the university's research management system, responding to sponsor requests, and providing mentoring and training. The Senior Proposal Analyst role performs professional proposal review and submission work, coordinates proposal review and approval, interprets university procedures and applicable regulations, advises faculty and staff, responds to sponsor information requests, and may oversee special or high-visibility projects. This is a fully remote position scheduled for 40 hours per week. It may involve standard office conditions and repetitive keyboard use at a workstation. The position is expected to continue. Salary begins at $65,000 for Proposal Analyst and $75,000 for Senior Proposal Analyst, depending on qualifications. UT Austin lists employer-paid basic medical coverage, retirement contributions, paid vacation and sick time, and paid holidays among its benefits.

Requirements

Proposal Analyst: Bachelor's degree and three years of experience preparing, processing, and submitting research grant and/or contract proposals.
Senior Proposal Analyst: Bachelor's degree and five years of experience preparing, processing, and/or negotiating research grant and/or contract proposals.
Experience working with Electronic Research Administration (eRA).
Demonstrated knowledge of federal, state, local, and university sponsored-project guidelines and regulations.
Ability to work under pressure and meet deadlines, prioritize tasks, and manage overlapping deadlines or multiple projects.
Authorization to work in the United States on a full-time basis for any employer.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Advanced degree.
Certified Research Administrator (CRA) credential or certification.
Proposal Analyst: More than three years of experience preparing, processing, and submitting grant and contract proposals.
Senior Proposal Analyst: More than five years of experience preparing, processing, and negotiating grant and contract proposals and awards.
Experience working at a university.
Independent, resourceful approach to workload.
Excellent interpersonal communication skills and ability to communicate effectively with diverse groups.
Strong attention to detail and ability to meet tight deadlines in a fast-paced environment.

Responsibilities

Review and analyze sponsored project proposals for compliance with sponsor, federal, state, local, and university guidelines and regulations; advise on corrections.
Analyze and review proposal and contract budgets for accuracy and compliance, and advise on budgetary corrections.
Troubleshoot electronic proposal and subcontract submissions using university and external sponsor systems, including UTRMS, Grants.gov, Research.gov, NIH eRA Commons, NASA NSPIRES, and ProposalCentral.
Respond to and resolve sponsor requests for information and assistance, including Just-In-Time requests and revised budgets.
Enter and update proposal data in the UT Research Management System (UTRMS).
Provide mentoring and training assistance to faculty, departmental and research staff, and OSP staff.
Participate in professional development and conferences to remain current on guidelines, regulations, and electronic submission requirements.
Coordinate review and final approval of assigned proposals before submission to sponsors.
Interpret university administrative procedures for sponsored research and apply applicable regulations.
Consult with faculty and staff about proposal submission processes for prospective sponsors.
Accept special-project assignments, potentially including oversight of high-visibility projects.
Contribute to office efficiency and a positive workplace climate; perform other related duties as assigned.