Unit Secretary

Eskaton

6h • Onsite

About The Position

As a nonprofit leader in aging, Eskaton helps people live well, longer — with trusted guidance at every stage. We believe aging should be a vibrant, supported, and celebrated journey, not an experience to face alone. For over 55 years, Eskaton has been a cornerstone of Northern California, growing a network of 23 communities dedicated to older adults and the people who care for them. When you join us, you're not just starting a job. You're stepping into a career where your work creates a real impact on people's daily lives and strengthening the communities we call home. The Unit Secretary duties include, but are not limited to, assisting the nursing department with managing resident health records and tasks associated with the move-in of new residents and/or residents transitioning between levels of care. Duties and assignments may vary based on evaluation of community needs.

Requirements

• High school graduation or G.E.D.
• Possesses knowledge in performing personal care services in a residential care community.
• Has the ability to meet new and/or stressful situations with the appropriate responses, to work effectively as part of a care team, to share information freely, to use and seek supervision and consultation verbally and in writing, and to follow both verbal and written instructions.

Nice To Haves

• Completion of a medical terminology course preferred.
• Six months experience providing nursing support in a residential care community preferred.

Responsibilities

• Assists with new move-in process. Assures room is prepared and ready for new residents; completes new move-in checklist.
• Prepares new resident chart with name and room number, and ensures appropriate forms are available. Assists community staff with related move-in packet review and completion by resident, agent, or resident representative.
• Transcribes new move-in orders from source documents into the electronic health record and prints physician orders for faxing to the primary care physician for review and signature. Prints any other forms required from the health record.
• Assists in processing resident inventory and resident orientation.
• Tracks Physicians Reports (LIC602A) and assures they are current for all residents.
• Purges resident health records as needed for overflow and/or preparation for destruction per regulations.
• Assists with ordering / refilling resident medications and completion of Centrally Stored Medication Log.
• Performs assigned computer-based tasks and audits.
• Sends and receives faxed materials as directed by Resident Care Coordinator (RCC), Memory Care Coordinator (MCC), or Wellness Nurse and maintains inventory of forms.
• Coordinates with family / residents for outside appointments
• Assists residents with scheduling appointments with medical outside providers. Assists with transportation arrangements as requested.
• Processes and files faxes and other written communication from physicians and ancillary services.
• Uploads and indexes paperwork and source documents into electronic health record.
• Coordinates with outside providers for services provided in facility i.e., podiatry, dermatology, beauty salon.
• Initiates requisition slips for labs, x-ray, and dietary change orders.
• Assists with processing requests for protected health information/ health record copying.

Benefits

• Competitive pay and a 401K matching program to help you plan for your own future.
• Comprehensive benefits that support your physical and mental health.
• We celebrate diversity and equity across the entire aging spectrum, ensuring every team member feels seen and valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees