Unit Secretary - 4 East Outpatient FT Days
About The Position
The Unit Secretary works cooperatively with all members of the health care team in performing clerical and receptionist duties and assists clinical personnel with nonclinical duties. The Unit Secretary acts as a receptionist on the unit, answers the phone and patient call system in a timely manner, uses proper phone etiquette, greets patients, visitors, physicians, and employees, ascertains needs and routes accordingly, and takes and relays messages to personnel on the unit in a timely manner, ensuring excellent customer service. They also schedule patients, after obtaining demographic and insurance information/authorizations, into the scheduling system in a timely manner. Additionally, the Unit Secretary ensures medical charts for new patients are prepared prior to the date of service, pulls medical records for established patients prior to the date of service, and updates, copies, and files medical records as directed. They also maintain and collect statistics related to departmental operations as directed.
Requirements
- Acts as receptionist on the unit: answers phone and patient call system in a timely manner uses proper phone etiquette
- Greets patients, visitors, physicians, and employees; ascertains needs and routes accordingly
- Takes and relays messages to personnel on the unit in a timely manner
- Ensures excellent customer service
- Schedules patients, after obtaining patients demographic and insurance information/authorizations into the scheduling system in a timely manner
- Ensures medical charts for new patients are prepared prior to the date of service
- Pulls medical records for established patients prior to the date of service
- Updates, copies, and files medical records as directed
- Maintains and collects statistics related to departmental operations as directed
- Works cooperatively with all members of the health care team in performing clerical and receptionist duties
- Assists clinical personnel with nonclinical duties
- Addresses administrative needs in a respectful and caring manner
- Adheres to infection prevention
- Adheres to policies and procedures, to ensure safe and optimal care
- Assists in providing patient comfort and safety
- Communicates effectively with the patient, family, and medical staff during the continuum of care
- Complies with Joint Commission’s national patient safety goals
- Complies with organizational quality dashboard/benchmarking goals
- Identifies common variables affecting patient care and follows reporting process
- Maintains cooperative working relationships with members of the hospital team
- Participates in activities in alignment with the Magnet Model
- Participates in organizational activities
- Reports matters requiring Nursing intervention immediately
- Supports patient care within scope of a practice as directed by other members of the healthcare team
- Utilizes resources in an economical manner
Responsibilities
- Acts as a receptionist on the unit: answers phone and patient call system in a timely manner uses proper phone etiquette
- Greets patients, visitors, physicians, and employees; ascertains needs and routes accordingly
- Takes and relays messages to personnel on the unit in a timely manner
- Ensures excellent customer service
- Schedules patients, after obtaining patients demographic and insurance information/authorizations into the scheduling system in a timely manner
- Ensures medical charts for new patients are prepared prior to the date of service
- Pulls medical records for established patients prior to the date of service
- Updates, copies, and files medical records as directed
- Maintains and collects statistics related to departmental operations as directed
- Works cooperatively with all members of the health care team in performing clerical and receptionist duties
- Assists clinical personnel with nonclinical duties
- Addresses administrative needs in a respectful and caring manner
- Adheres to infection prevention
- Adheres to policies and procedures, to ensure safe and optimal care
- Assists in providing patient comfort and safety
- Communicates effectively with the patient, family, and medical staff during the continuum of care
- Complies with Joint Commission’s national patient safety goals
- Complies with organizational quality dashboard/benchmarking goals
- Identifies common variables affecting patient care and follows reporting process
- Maintains cooperative working relationships with members of the hospital team
- Participates in activities in alignment with the Magnet Model
- Participates in organizational activities
- Reports matters requiring Nursing intervention immediately
- Supports patient care within scope of a practice as directed by other members of the healthcare team
- Utilizes resources in an economical manner
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
