Unit Secretary

DCH Health System•Tuscaloosa, AL

13d•Onsite

About The Position

Under the supervision of the RN, the Unit Secretary will assist in planning, organizing, implementing, and evaluating the activities occurring in the nursing station by performing clerical and receptionist duties and maintaining the physical environment of the area.

Requirements

High school diploma or GED required.
Basic mathematics and computer skills to support clinical care, the use of electronic medical record, e-mail, time and attendance software, learning management software, and intranet.
Must be able to read, write legibly, speak, and comprehend English.

Nice To Haves

Prior secretarial experience preferred.

Responsibilities

Coordinates clerical unit functions to provide safe and smooth operations.
Adheres to cardiac monitor responsibilities: observation of cardiac monitoring status on all patients, ensuring the monitor station is attended by qualified staff during breaks and lunch, validating cardiac alarms have been assigned to caregivers at the beginning of each shift, notifying staff of alarms, changes in cardiac rhythm, and lead off alarms, validating the monitoring status of each patient at least every 2 hours, at change of shift and during hand-off communication for breaks and lunch, documenting validation on the appropriate form, and performing monitor count each shift to assure all monitors are present.
Accurately transcribes orders, assembles, maintains, and disassembles the medical record.
Answers phones, intercoms, and communicates messages.
Rounds each shift on all patients to confirm appropriate placement of care reminders (e.g., hard of hearing, fall precautions).
Performs timely patient discharge notifications.
Rounds at pre-defined intervals to conduct census verification.
Confirms emergency preparedness by checking emergency telephones daily and content of emergency boxes periodically.
Consistently performs basic duties by responding promptly to patient needs, performing hand hygiene, and using two patient identifiers.
Participates in economical utilization of supplies and ensures that equipment and nursing units are maintained in a clean, safe manner.
Accurately documents according to policies and procedures.
Applies safety principles when performing duties.
Assists in performance improvement (PI) activities by serving on PI teams as warranted, assisting with PI measures, and supporting and implementing changes necessary for improvement.
Demonstrates working knowledge of order entry process and transcription of physician orders.
Maintains a well-organized, well-supplied, clean nursing unit.
Maintains statistics/logs as required by the unit Manager/Director.
Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
Performs compliance requirements as outlined in the Employee Handbook.
Adheres to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues, and with self.
Performs essential job functions in a manner that ensures the safety of patients, visitors, and employees.
Identifies and reduces unsafe practices that may result in harm to patients, visitors, and employees.
Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors, and employees.
Requires use of electronic mail, time and attendance software, learning management software, and intranet.
Adheres to all DCH Health System policies and procedures.
Performs other duties as assigned.