Unit Secretary - Nights

Jefferson Health Plans•Philadelphia, PA

19h•Onsite

About The Position

With a commitment to patient- and family-centered care, the Unit Secretary performs a variety of clerical duties, including data entry into the Hospital Information System to support the operations of the unit. They assist in overall unit flow, supporting patients and medical staff by answering incoming calls, organizing information, and handling duties related to admission, transfer, and discharge of patients. The unit secretary works collaboratively with unit-based clinical staff and other departments to coordinate off-unit testing and appointments. They also work with unit leadership and supply chain to help support the inventory needs of the unit. The unit secretary is professional and welcoming to all patients, families, visitors, and staff. The role involves creating an environment of belonging and inclusion, demonstrating problem-solving and conflict resolution skills, and interacting with compassion and care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values. They minimize risk of harm by following established protocols and individual performance, and communicate with and support the inter-professional team, patient, family, and designated care partners. The Unit Secretary also uses information technology to communicate, manage knowledge, mitigate error, and support ethical decision-making.

Requirements

High School Diploma or Equivalent
One year of related secretarial & computer experience

Nice To Haves

Knowledge of medical terminology
Data entry experience

Responsibilities

Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
Creates an environment of belonging and inclusion, demonstrating skills in problem solving and conflict resolution.
Recognizes the patients, their family/designated care partner(s) and interacts with compassion and care based on respect for patient's personal preferences, priorities, needs, and cultural beliefs and values.
Minimizes risk of harm to patients and others by following established protocols and individual performance.
Communicates with and supports the inter-professional team, patient, family and designated care partners.
Maintain regular communication with Charge Nurse to meet the needs of the unit.
Monitor electronic patient bed system for admission/discharge bed-flow, assign admissions, complete staffing assignment if needed, and request patient transport as needed.
Collaborate with charge nurse with these duties to ensure patient appropriation for unit.
Coordinate patient appointments/testing within the acute care setting including coordination of transport.
May coordinate patient discharge appointments.
Performs clerical functions to support department, including maintaining medical record to ensure complete and organized patient information.
Organizes work environment for effective and efficient department operations.
Processes medical orders to facilitate implementation of medical regime for patient care.
Performs other related duties and complies with hospital policies and procedures.
Uses information technology to communicate, manage knowledge, mitigate error, and support ethical decision-making.
Active responder during unit emergency codes - Immediately call code to emergency response dispatcher, assist team in quickly gathering equipment, i.e. EKG, glucometer, crash cart, suction...,flushes, Etc.
Troubleshoot equipment failures to attempt to reset before fielding to appropriate on-call repair team. (Patient TV, call bell wall unit, computers, printers, etc.).
Participate in Unit Committee meetings - this is in addition to staff meetings.
Monitor Tube station for incoming and outgoing items (medications, cardiac monitor strips, etc.) and dispense accordingly.

Benefits

Medical insurance (including prescription)
Supplemental insurance
Dental insurance
Vision insurance
Life and AD&D insurance
Short- and long-term disability
Flexible spending accounts
Retirement plans
Tuition assistance
Voluntary benefits, which provide colleagues with access to group rates on insurance and discounts
Tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service