Unit Secretary, Emergency Dept, 24-Hours, Days, 7:00am - 3:00pm, Sunday through Saturday, Every other weekend, Every other holiday

Heywood Hospital•Gardner, MA

6d•Onsite

About The Position

The secretary will report to the Emergency Department manager. He/she will assist with phones, data collection, copying and faxing. Other responsibilities include supply ordering and other tasks as assigned by the department manager. This role provides clerical support to clinical staff, including maintaining unit files, organizing patient care records, and preparing admission and pre-op charts. The secretary will also make arrangements for outside services, transfers, and ambulance services under the direction of the nurse. They must be able to prioritize tasks, adapt to changing workloads, and recognize emergency situations. Additionally, the role involves maintaining a safe work environment, transcribing physician orders accurately, and performing support functions for the manager/director such as payroll and typing. Participation in learning for colleagues and self, including assisting with new staff orientation and in-services, is also expected. The position involves restocking supplies by completing demographics on the charge card, and inventorying, ordering, and stocking all supplies to ensure patient care rooms are ready.

Requirements

High school graduate or equivalent required
Computer skills preferred
Experience in Healthcare setting preferred
Experience with medical terminology preferred

Responsibilities

Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
Maintains clean and safe work environment (identifies and/or removes safety hazards).
Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
Performs support functions to manager/director such as payroll, copying, typing, etc.
Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.).
Completes demographics on the charge card so that supplies are restocked.
Inventories, orders and stocks all supplies to ensure rooms are ready for patient care treatment.