US - Unit Secretary 4 Tower FT 7A

Jackson Hospital•Montgomery, AL

2d•Onsite

About The Position

Under the direction of unit management, the Unit Secretary (US) performs unit functions appropriate to the position, and in compliance with hospital policies, procedures, and protocols. Functions include but are not limited to, managing supplies, answering telephones and call lights, maintaining call board and assisting customers. The Unit Secretary will participate in patient care by requesting, charting and recording patient data in a timely fashion according to hospital policy and keeping the RN informed of pertinent data. The Unit Secretary transcribes physician orders in an accurate and timely fashion; participates in the patient’s admission, transfer and/or discharge and facilitates rapid notification of Bed Control, Registration and Housekeeping in a timely manner. Maintains an organized work environment (which may include files, supplies, equipment, etc) to ensure easy retrievability and physical professional appearance. Maintains optimal inventory supplies in an effort to enhance workflow efficiencies. Provides secretarial support as appropriate which may include data entry, faxing, copying, scheduling, charting, routine, etc. Demonstrates responsibility for own competency/mandatories and annual performance evaluation by maintaining all personal data up-to-date. Meets educational requirements for new equipment, materials, procedures and technology. Prepares for the performance evaluation conference by submitting required documents, and self-evaluation form one month prior to due date. Monitors Patient Care Board and unit printer at least every 2 hours for electronic order entries. Notifies RN of new findings. Notifies Physicians of consult in a timely manner and enters consults correctly electronically. Adheres to and consistently supports professional standards and health care regulations that provide for and promote safety, quality patient care and patient satisfaction. Demonstrates responsibility for maintaining knowledge base of current unit and hospital communication through a variety of modalities including but limited to communication books, posted notices, meeting minutes, Jackson Hospital intranet and Jackson Hospital email.

Requirements

High School Education or G.E.D.
BLS
Computer skills
Ability to type
Good communication skills
Time management skills
Customer focused skills
Strong customer skills
Ability to read, write and follow oral and written commands
Ability to lift and handle unit supplies involving a minimum of 30 pounds
May assist in ambulating or transporting patients
Visual and hearing acuity necessary
Able to meet the attendance requirements of the job
Primarily sitting with some walking required in running errands
Daily interaction with staff and physicians
Handles highly confidential files, reports and correspondence

Responsibilities

Managing supplies
Answering telephones and call lights
Maintaining call board
Assisting customers
Requesting, charting and recording patient data
Keeping the RN informed of pertinent data
Transcribing physician orders
Participating in patient admission, transfer and/or discharge
Facilitating notification of Bed Control, Registration and Housekeeping
Maintaining an organized work environment
Maintaining optimal inventory supplies
Providing secretarial support (data entry, faxing, copying, scheduling, charting, routine)
Monitoring Patient Care Board and unit printer for electronic order entries
Notifying RN of new findings
Notifying Physicians of consults
Maintaining knowledge base of current unit and hospital communication