Unit Secretary

Inova Health System•Alexandria, VA

5h•$18 - $30•Onsite

About The Position

Inova Alexandria Hospital is seeking a part-time Unit Secretary to support the Medical Specialty team. The role is a 12-hour day shift, with days varying, two weekend shifts within each six-week schedule, and holiday work. The position is 24 hours per week. The Unit Secretary performs clerical and unit-specific tasks that support efficient department operations, maintain accurate and confidential patient records, facilitate patient admissions and transfers, coordinate tests and lab work, and provide non-clinical information and assistance to patients, visitors, and staff. The role also helps ensure the nursing station remains covered and communicates patient needs to the appropriate care provider.

Requirements

High school diploma or GED.
Basic Life Support (BLS) certification if also working as a Clinical Technician.

Nice To Haves

Healthcare experience.
Previous EPIC experience.

Responsibilities

Perform clerical and unit-specific activities to support department operations, including copying and faxing records and other information.
Maintain and update physician and laboratory databases; maintain forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
Attend staff and committee meetings and record minutes as requested.
Prepare unit charges as appropriate for unit needs.
Support the effective maintenance of confidential patient information.
Create, maintain, and terminate patient charts in compliance with Medical Records guidelines, ensuring patient identification is present on all chart forms.
Obtain and file test results, lab reports, and treatment information in charts.
Update patient charts in GECE/IDX with discharge times and move them to EDDIS in a timely manner.
Run and distribute EPIC reports as requested by the leader.
Assist in answering call bells and communicate specific patient needs to staff; triage and escalate patient issues to the next care provider if the response time exceeds five minutes or sooner when appropriate.
Facilitate patient movement into and out of the unit and keep the Charge nurse informed of patients to be admitted or transferred.
Coordinate admissions and transfers with nurses, patient transport, and admission personnel.
Schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
Greet patients, families, and visitors entering the unit and provide non-clinical information such as directions, patient room locations, and assigned nurse identification.
Monitor patient and visitor movements at the nursing station and provide information that facilitates prompt patient care.
Ensure the desk remains covered.

Benefits

Medical, dental, and vision coverage.
Team member wellness program.
Retirement plan with Inova matching the first 5% of eligible contributions, starting on the first day.
Education assistance of up to $5,250 per year.
Student loan assistance of up to $10,000.
Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, spouses or partners, and children.
Paid time off.
Paid parental leave.
Flexible work schedules.
Remote and hybrid career opportunities.
Professional development opportunities.