Unit Renovation Coordinator

Waterton Search•Woodland Hills, CA

3d•Onsite

About The Position

The Unit Renovation Coordinator provides support and facilitates on-site activities at a specific community, once the unit program reaches the “Production” phase of the renovation cycle. The Unit Renovation Coordinator is a liaison working to provide a necessary physical component of the Unit Renovation Process.

Requirements

Understanding of final scope and specifications of unit renovation effort.
Ability to facilitate scheduled on-site activities including unit inspections, punch walks, and formal unit handoffs.
Capability to provide formal acceptance and sign-off on turnovers.
Skill in accepting and storing closeout documents.
Proficiency in scheduling pre-move out / move out inspections.
Ability to identify and document add scope renovation items.
Competence in identifying, documenting, and reporting tenant damage.
Ability to review availability reports and coordinate unit handoffs.
Skill in re-keying units.
Ability to maintain daily logs of contractors on site.
Proficiency in reporting discrepancies and contractor delays.
Ability to ensure jobsite cleanliness and security.
Skill in resolving site-level issues.
Ability to attend meetings and report observed issues.
Capability to monitor contractor activities and report discrepancies.

Responsibilities

Work with Project Manager-Units, to understand final scope and specifications of the unit renovation effort.
Facilitate all scheduled on-site activities outlined in the Unit Renovation SOP, including unit inspections, punch walks, and formal unit handoffs.
Provide formal acceptance and sign-off on all turnovers including delivery of vacated units to Contractor and acceptance of completed units from Contractor.
Accept and store closeout docs such as warranty, from Contractor.
Schedule pre-move out / move out inspections upon being added to the renovation schedule (Unit Tracker).
Identify and document applicable add scope renovation items and work with Unit PM and Contractor to add items to renovation scope.
Identify, document, and report tenant damage to Community Manager per findings at inspection and add charges to SODA using Leonardo247.
Review availability report and work with Community Manager to ensure all units are handed off to Capital.
Re-key units to “Construction Key” and “Make-ready Key”, as applicable.
Work with Project Manager-Units and contractor to maintain daily log of contractors on site vs. schedule.
Report discrepancies to Project Manager-Units and contractor via email on a daily basis.
Report contractor delays to the Project Manager-Units as quickly as possible.
Ensure jobsite is left clean by contractor all doors secure on a daily basis.
Work with Contractor to resolve any site-level issues that arise such as site access, vandalism/theft or any injuries reported.
Attend regularly scheduled meetings and report any observed issues to the Project Manager-Units.
Monitor Contractor activities and report discrepancies back to Project Manager-Units.
Other duties as assigned by Operations Service Manager (Maintenance Manager)/Community Manager.