EXECUTIVE STAFF ASSISTANT

Arizona Department of Administration • Phoenix, AZ

3d • $58,000 - $68,000 • Hybrid

About The Position

The Arizona Attorney General’s Office Child and Family Protection Division, Protective Services Section is seeking a Unit Office Administrator. This position reports directly to the Division Office Administrator and is responsible for overseeing office administrator functions, staffing duties, and the administrative needs of the assigned unit. This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures.

Requirements

• The principles of public administration, organization and management; personnel, supervision, training, procedures and processes of state agency functions
• Organizational and functional structure of state agency; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures
• Practical application of computers and peripheral equipment; inventory control and space management
• Directing a comprehensive administrative services program for an organization; handling complex analytical and managerial work; supervisory skills; communicating effectively orally and in writing
• Prepare comprehensive analysis and reports, correspondence and other written materials
• Proficient in work processing and spreadsheet techniques
• Perform duties independently or under minimal supervision; research, analyze, and make recommendations on administrative management and procedural practices; write logic, comprehensive, concise reports and correspondence
• Establish and maintain effective and cooperative working relationships
• Use computer related peripheral equipment, prioritize work efficiently
• Support staff: develop and train others in following procedures and instructions for administrative activities; effectively represent the Division to other agencies and the public
• Travel/driving on state business may occasionally be required. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Experience supervising staff
• Knowledge of dependency law practices
• An understanding of the legal environment

Responsibilities

• Managing, hiring, and training staff within the assigned unit
• Overseeing support staff functions to ensure the needs of Assistant Attorneys General and the courts are met
• Ensuring timely and accurate handling of legal processes such as pleadings and calendar scheduling
• Coordinating administrative workflow and maintaining efficient unit operations

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Paid Parental Leave program
• Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed