Unit Head - Program Reporting and Evaluation

City of New York • New York, NY

6d • Hybrid

About The Position

The Mayor’s Office of Management and Budget (OMB) is the City of New York’s chief financial agency, responsible for assembling and overseeing the Mayor’s expense and capital budgets. The Community Development (CD) Task Force, within the OMB-Managed Grants subdivision, coordinates policy, monitors budgets, and ensures compliance for grants from the U.S. Department of Housing and Urban Development (HUD), including the Community Development Block Grant (CDBG) Entitlement, CDBG-Disaster Recovery (CDBG-DR), and CDBG: Pathways to Removing Obstacles to Housing (PRO Housing) programs. The CDBG program provides funds for housing, economic development, neighborhood facilities, and public support services benefiting low- and moderate-income persons. The City utilizes CDBG Entitlement funds for activities such as Housing Code enforcement, emergency repairs, NYCHA property rehabilitation, historic preservation, public services, and planning. Following Hurricane Ida, HUD provided additional funds for recovery and resilience. The CD Program Reporting and Evaluation Unit manages and oversees grant-funded programs and coordinates the completion and publication of reporting documents.

Requirements

• A cover letter is required to be considered for this position. Applications submitted without a cover letter will not be considered.
• Bachelor’s degree and a minimum of four years of full-time experience in budgetary planning/management, financial analysis, public policy analysis or a related field; or an awarded Master’s degree in and a minimum of two years of full-time experience in Business, Public Policy Administration, Finance, Economics or a field related to the specific assignment.
• Strong attention to detail and organizational, research, analytical, and problem-solving skills.
• Ability to multitask and keep track of and adhere to numerous deadlines.
• Ability to work with large data sets.
• Exceptional interpersonal skills and the ability to maintain working relationships with staff and government agencies with utmost professionalism.
• Excellent communication skills, both written (with an ability to write memorandums, reports, etc.) and verbal.
• Ability to be a self-motivator, motivate others, and to work independently with minimal supervision.
• Ability to work calmly and proficiently under pressure and to adhere to strict deadlines.
• Must be proficient in Microsoft Word, Outlook, and Excel, and have the ability to learn new technology quickly.
• You must be a City resident within 90 days of the date of appointment and you must be legally eligible to be work in the United States.

Nice To Haves

• Experience in grant administration and grant management and regulatory compliance a plus.

Responsibilities

• Obtain working knowledge of applicable Federal, State, and City rules and regulations. Interpret, monitor, and communicate changes to staff and partner agencies.
• Oversee, analyze, and evaluate programs funded with CDBG, CDBG-DR Hurricane Ida, and PRO Housing awards.
• Liaise with agency contacts and supervise the provision of technical assistance and information to City agencies and subrecipients regarding programmatic and administrative operations.
• Identify, analyze, and recommend solutions for various programmatic related issues in accordance with applicable Federal, State, and City regulations.
• Collect and review procurement documentation, contracts, and invoices and assist in the preparation of Federal reimbursement requests.
• Develop and maintain governing documents, such as memoranda of understanding, subrecipient agreements, certifications, and program policies and procedures.
• Closely review governing and reporting documents for accuracy and completeness and guide staff through unit contributions to said documents with consideration program details and applicable Federal, State, and City regulations.
• Guide staff to regularly evaluate the effectiveness of program indicators and work with agencies to better capture and convey the impact of CDBG and CDBG-DR funded accomplishments.
• Contribute to the administration of training seminars on CDBG and CDBG-DR regulations to City agencies and subrecipients.
• Coordinate unit reporting efforts including, but not limited to, the Consolidated Plan, CDBG-DR quarterly performance reporting, and CDBG-DR Action Plans; manage unit-wide data collection and preparation of these documents; draft and publish public notices to announce availability as needed.
• Ensuring accurate and complete data entry into reporting systems including, but not limited to, the City’s Grants Management System (GMS) and HUD’s Integrated Disbursement and Information System (IDIS) and the Disaster Recovery Grant Reporting System (DRGR).
• Maintain and update the City’s CDBG website.
• Maintain an open mindset with regards to learning and utilizing various technical systems including but not limited to: QGIS, ArcGIS, Adobe Suite, Microsoft Suite, and Google Earth.
• Conduct special projects as needed, including ad hoc assignments, such as the production of special reports.
• Assist in environmental reviews and related processes.
• Represent the OMB Community Development Task Force at meetings with other OMB staff, City agencies, and other entities.
• Oversee the Program Reporting and Evaluation Unit, including five full-time budgeted positions across two sub-units.
• Work with other task force members to develop and implement trainings to ensure analysts are supported and have ample opportunity for professional development within the team.
• Analyze the efficiency and effectiveness of task force procedures and develop recommendations for change.

Benefits

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level