Unit Clerk (Or/Pacu)

FDIHB•Fort Defiance, AZ

3d•Onsite

About The Position

This position is responsible for various clerical duties within the Operating Room/Post Anesthesia Care Unit (OR/PACU). The Unit Clerk inputs patient information into an electronic data system, processes medical record requests, and maintains accurate patient records. They are also responsible for scheduling appointments, processing lab and x-ray requests, and managing departmental communication. The role involves organizing daily schedules, handling consultation and transfer requests, and ensuring compliance with HIPAA standards. Additionally, the Unit Clerk participates in quality improvement programs, manages departmental mail, and maintains clerical and patient care supplies. They are expected to adhere to safety and infection control protocols, complete mandatory training, and assist with new staff orientation. The position may also involve acting as a Records Management Resource for the department.

Requirements

Six (6) months direct work experience.
High School Diploma or Equivalency (HSE).
Valid American Heart Association (AHA) certification in Basic Life Support (BLS) and maintain certification.
Valid, unrestricted insurable driver’s license.
Resume and references are required.

Nice To Haves

Capable of functioning as Records Management Resource for department-if assigned.

Responsibilities

Inputs patient information into the electronic data system to generate a visit record.
Processes requests for medical records utilizing the electronic data system.
Records and maintains an accurate record of pertinent patient information.
Inputs visit-specific data into the electronic data system for each patient.
Verifies the completeness of visit records, ensuring adherence to required standards before forwarding to Health Information Management.
Schedules appointments for patients needing follow-up in the clinic or specialty areas.
Processes lab, x-ray, and ancillary department requests as ordered by the physician.
Functions as a telecommunication expert and coordinator for effective departmental communication.
Organizes, monitors, and displays the daily call schedule for all specialty and ancillary services.
Processes and forwards consultation requests submitted for the patient.
Performs or facilitates faxing of appropriate documents and records to other facilities or medical providers.
Ensures compliance with Privacy and Health Insurance Portability and Accountability Act (HIPAA) standards.
Communicates and coordinates with Purchased Referred Care to ensure adherence to transfer protocols and processes.
Assists with compiling an accurate and complete record for transfers.
Processes departmental mail and routes correspondence to the appropriate individual.
Actively participates in the departmental Quality Assurance/Process Improvement Program.
Records and maintains daily census and acuity records.
Records and maintains disease-specific or visit-specific records.
Inputs and maintains requests for maintenance repairs into the electronic system.
Inputs, maintains, and coordinates requests for Bio-Med repairs.
Assists with the orientation of new staff.
Organizes, inventories, orders, and maintains clerical supplies, forms, and other documents needed for the unit.
Orders and receives administrative supplies and supplementary patient care delivery supplies.
Utilizes electronic ordering system.
Completes required documents for direct issue of supplies.
Adheres to established Hand Hygiene Standards.
Adheres to Universal Precautions and Infection Control protocols.
Ensures safe, accurate processing of all documents.
Reports safety issues or concerns to Safety Manager, Security, or Nurse Executive.
Ensures completion of or attendance at required annual mandatory trainings.
Completes all yearly Center for Medicare and Medicaid Services (CMS) required training by the indicated due dates.
Assists, promotes, and supports compliance with established Centers of Medicare and Medicaid Services (CMS) Standards.
Performs other duties as assigned.