Union Payroll Specialist

AB Facility Services•Florham Park, NJ

1d•Onsite

About The Position

AB Facility Services is seeking a detail-oriented Union Payroll Specialist to manage and support payroll operations with a strong focus on accuracy, compliance, and timely processing. The ideal candidate will have hands-on experience processing union payroll and a strong understanding of union wage rates, benefits, deductions, and payroll requirements. This role will primarily support Payroll and Finance, with occasional administrative support to Human Resources.

Requirements

2–5+ years of payroll experience, with hands-on union payroll experience required.
Strong understanding of union wage rates, fringe benefits, deductions, and payroll requirements.
Experience working with multiple pay rates, overtime, job codes, and/or project-based payroll.
Knowledge of federal and state payroll regulations and tax requirements.
Strong Excel and payroll/accounting software skills.
High level of accuracy, organization, and attention to detail.
Ability to handle confidential information with discretion.
Strong communication and problem-solving skills.
Ability to work independently and meet strict payroll deadlines.

Responsibilities

Review and process approved employee timekeeping records for accuracy, including hours worked, job/project codes, overtime, PTO, and other pay categories.
Process union payroll, including applicable wage rates, fringe benefits, deductions, and union-related requirements.
Ensure payroll is processed accurately and on schedule.
Maintain accurate employee payroll records, including wage changes, deductions, benefits, tax information, and other updates.
Respond to employee payroll questions and resolve discrepancies.
Prepare payroll reports, including earnings, deductions, taxable/non-taxable wages, and department/project activity.
Assist with payroll tax filings, year-end processing, W-2s, and payroll audits.
Stay current with applicable payroll laws, regulations, and union requirements.
Maintain confidential payroll and employee information.
Provide payroll reports and data to the Finance team as needed.
Assist with payroll reconciliations and audits.
Support payroll-related process improvements and documentation.
Provide occasional administrative support to HR, including employee records and other HR-related tasks.